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Aspire! Afterschool Learning

Inspection · 2021-09-17

Date
2021-09-17
Complaint Related
No
Licensing Inspector
Dominick Fields
(540) 359-5244
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.
22VAC40-80 THE LICENSE.
22VAC40-191 Background Checks (22VAC40-191)

Inspector Notes

An initial inspection was conducted in-person on 09/17/2021. The Director was contacted by email to schedule the inspection. Upon arrival, no children were present. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies and nutrition. A sample of 4 children's records and 3 staff records were reviewed. Two emergency medications were present. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program.

Ann Dramstad, Children?s Inspector
Office of Child Care Health and Safety
Division of School Readiness
703-314-0860
ann.dramstad@doe.virginia.gov

Violations

6
Standard 22VAC40-185-240-A
Based on record review, 3 of 3 staff did not have documentation of receiving the orientation training by the end of the first day of assuming job responsibilities.
Evidence:
Staff 1-3 are missing orientation documentation in their staff files. Center administrator stated they do no have the orientation documentation.
Plan of Correction: Will have staff sign the orientation training document.
Standard 22VAC40-185-510-A
Based on medication review, an over the counter medication is missing parent authorization (Child #1)
Plan of Correction: Will request authorization form from the parent. If we don't receive it within 10 days that our program is open form 9/24/2021, we will return medicine to parent. Will not administer medicine without signed authorization.
Standard 22VAC40-185-510-C
Based on medication review, a long term medication is missing a physician signature if it is on-site longer than 10 days.
Evidence:
Medication for Child #1 does not have an authorization signed by a physician and it has been on-site for more than 10 days (start of school 8/30/2021).
Plan of Correction: Will request authorization form from the parent. If we don't receive it within 10 days that our program is open form 9/24/2021, we will return medicine to parent. Will not administer medicine without signed authorization.
Standard 22VAC40-185-550-C
Based on observation, emergency maps did not contain all required information.
Evidence:
Maps for the 3rd floor did not designate the primary, secondary and shelter-in place locations.
Plan of Correction: Will create and post maps with primary, secondary and shelter0in place locations.
Standard 22VAC40-185-560-F
Based on observation and staff statement, the center did not post a menu for the week.
Evidence:
Staff stated that no menu for September has been posted for afterschool snacks/meals.
Plan of Correction: Have repeatedly asked the catering complany for menus. Will contact them again.
Standard 22VAC40-185-60-A
Based on record review, a sample of children's records are incomplete.
Evidence:
Child #1 is missing an immunization record and proof of identity
Child #2 is missing an immunization record and proof of identity
Child #3 is missing an immunization record, proof of identity and 2 complete emergency contacts
Child #4 is missing proof of identity.
Plan of Correction: Will follow up with schools to receive immunization records. Will also ask parents to request a copy of the immunization record .
Will follow up with Child's #3 guardian for emergency contacts.
Will obtain Child #4's proof of identity.
View original record on Virginia Department of Social Services