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Woolridge Montessori Academy

Inspection · 2024-06-27

Date
2024-06-27
Complaint Related
No
Licensing Inspector
Heather Dapper
(804) 625-2304
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-820 THE LICENSE.
8VAC20-820 THE LICENSING PROCESS.
8VAC20-820 HEARINGS PROCEDURES.
8VAC20-770 Background Checks (8VAC20-770)
20 Access to minor?s records
22.1 Background Checks Code, Carbon Monoxide
63.2 Child Abuse & Neglect

Inspector Notes

A renewal inspection was conducted on June 27, 2024, from approximately 9:30 AM to 3:00 PM. There were 88 children present in the center, ranging in ages from infant to preschool, with 18 staff supervising. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, special care and emergencies and nutrition. A total of 10 child records, 10 staff records, and three board member records were reviewed. The provider stated transportation is not provided at this time. Medication is administered, and medication, authorization forms and allergy plans were reviewed.

Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program.

Please complete the plan of correction and the date to be corrected for each violation listed on the violation notice and return it to the department within 5 business days from receipt. Your plan of correction should contain: 1) steps to correct the noncompliance with the standard(s); 2) measures to prevent the noncompliance from occurring again; and 3) person(s) responsible for implementing each step and/or monitoring any preventative measures. Please do not use staff names, list staff by positions only.

Heather Dapper
Licensing Inspector
Office of Child Care Health and Safety
Division of Early Childhood Care and Education
Phone # (804) 625-2304
heather.dapper@doe.virginia.gov
**Amended on 7/08/2024

Violations

8
Standard 8VAC20-780-130-A
Based on a review of children's records, the center did not ensure that each child's record contained documentation of immunizations required by the State Board of Health before the child can attend the center.

Evidence:
The record for child #7 (enrolled: 6/10/24) did not have documentation of immunizations signed and dated as required.
Plan of Correction: All the student records will be audited by the Director and the Assistant Director to ensure that the required documentation is current. This student's record was updated
Standard 8VAC20-780-240-A
Based on record review, the center did not ensure that all staff complete the Virginia Department of Education-sponsored orientation course within 90 calendar days of employment.

Evidence:
The record for staff #6 (employed: 2/26/24) did not contain documentation of the completed the Virginia Department of Education sponsored 10-hour orientation course.
Plan of Correction: The listed document for this staff was filed in her pro fession al development file. The picture of the certificate dated 06 /23/ 2023 was sent to the licensing inspector.
The WMA Director and Assistant Director will make sure that the documents are filed correctly double double-check the file for completion before the start date of the employee.
Standard 8VAC20-780-240-B
Based on record review, the center did not ensure that staff received all required training prior to working with alone with children and no later than seven days of the date of assuming job responsibilities.

Evidence:
The record for staff #10 (employed: 6/26/23) contained documentation of orientation training dated 9/20/23.
Plan of Correction: The listed document for this staff was misfiled in her labor law file. As the new employees are hired the Director and Assistant Director work on the files to check that all the required documents and training are complete.
Standard 8VAC20-780-270-A
REPEAT VIOLATION
Based on observation and interview, the center did not ensure areas and equipment of the center, inside and outside, shall be maintained in a clean, safe, and operable condition.

Evidence:
In room #4, one of the two bathrooms did not have a lid on the tank of the toilet. Management stated that the lid broke, and that tape was placed over the top.
Plan of Correction: The tank lid in that particular classroom has been replaced five times in two months. The vendor did not have the same lid available and the tape was placed to keep it safe. We have been in touch with the vendor and the tank has been replaced.
Standard 8VAC20-780-280-B
Based on observation, the center did not ensure all hazardous substances such as cleaning materials insecticides and pesticides, were kept in a locked place using a safe locking method that prevents access by children.

Edvidence:
In room #10, one cabinet was observed unlocked and two bottles of disinfectant spray were being stored in the cabinet.
In room #11, multiple hazardous chemicals are stored. The room was not locked to prevent access by children.
Plan of Correction: Not available online. Contact Inspector for more information.
Standard 8VAC20-780-400-C
Based on observation and interview, the center did not ensure that when time out is used as a behavior guidance technique it shall be used sparingly and shall not exceed one minute for each year of the child?s age.

Evidence:
In room #9, at approximately 11:25 AM, the licensing inspector observed three children sitting in chairs. Staff #6 stated that the three children (2.5 yrs. to 3 yrs.) were in time out. The three children were observed in time out for approximately 5 minutes.
Plan of Correction: The director met with each staff member and reviewed the WMA discipline policy. The week ahead document included the discipline policy for all staff to read , understan d, and acknowledge. If reflection time is provided the teachers will use a timer that shall not exceed one minute for each year of the child's age.
Standard 8VAC20-780-500-A
Based on observation, the center did not ensure that staff and children wash their hands with soap and running water after a diaper change.

Evidence:
In room #8, staff #3 was observed changing diapers and/or pull ups for four children. Staff #3 did not wash hands before or after each diaper change. The children did not wash their hands after diapering.
Plan of Correction: The licensing standard 8VAC20-780-(7)-500-A was reviewed with the staff member listed on the inspection report on 06/27/24. This standard was also reviewed by the director, with all the staff members during their bi-monthly meeting on Monday 07/01/ 24 and also sent to the staff in the week ahead document.
Standard 8VAC20-780-570-A
Based on observation and interview, the center did not ensure that when a child is placed in an infant seat or highchair, the protective belt shall be fastened securely.

Evidence:
In room #2, two children were observed sitting at the feeding table without the required protective belt. Staff stated that the protective belts could not be found for the feeding table.
Plan of Correction: The belts are in place and the director has reviewed the standards with the staff.
View original record on Virginia Department of Social Services