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Henrico Police Athletic League - Pinchbeck

Inspection · 2025-09-04

Date
2025-09-04
Complaint Related
No
Licensing Inspector
Jennifer Moore
(540) 430-0384
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-820 THE LICENSE.
8VAC20-820 THE LICENSING PROCESS.
8VAC20-820 HEARINGS PROCEDURES.
8VAC20-770 Background Checks
20 Access to minor?s records
22.1 Early Childhood Care and Education
63.2 Child Abuse & Neglect

During the inspection, the inspector reviewed the areas listed above to include standards found out of compliance during the previous inspection. Unless otherwise noted as a violation within this inspection report, the provider was in compliance with the standards reviewed. If there were any serious injuries or fatalities related to a violation, the details will be included in the description of the violation.

Inspector Notes

An unannounced, on-site monitoring inspection was initiated on 9/04/2025 and completed on 9/05/2025. The on-site inspection began at 3:05 pm and ended at 4:25 pm. The inspector reviewed compliance in the areas listed above. There were 52 children present and 4 staff. The
inspector reviewed 5 children?s records on site and 4 staff records electronically on 9/05/2025. This inspection included document review, a tour of the facility, interviews, and observations.

Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program.

Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the violation will be or has been corrected. Submit your POC within five business days from today, which will be the close of business on 9/12/2025.
A POC submitted after this date will not appear on the public website.

Violations

6
Standard 22.1-289.035-B-2
Providers must obtain a completed national criminal background check prior to the employee's first day of employment.

Staff #3, who had been employed for over two months, did not have a completed national criminal background check.
Plan of Correction: Fingerprint was completed on 5/28/25. Central registry received on 6/26/25. Fingerprint were sent to former manager on 7/2/25. Once discovered, results for pinchbeck were sent from Harvie manager on 9/8/25 then sent to HR.
Standard 22.1-289.057-A
REPEAT VIOLATION

The program is required to submit to VDH and implement a plan to test potable water for lead.

The program did not have evidence of a testing plan submitted to VDH.
Plan of Correction: The VDH plan has been submitted to environmental hazards services LLC (EHS). We are receiving testing bottles to be sent out for water testing.
Standard 8VAC20-780-160-A
The center is required to obtain documentation of a negative tuberculosis (TB) screening at the time of employment and prior to coming into contact with children.

Staff #3 had a TB screening that was completed approximately 7 weeks after their first day of employment.
Plan of Correction: Staff #3 should not have started as the form in his packet was not signed but went unnoticed until later file audit. We will make sure files are reviewed and signed by managers, HR and/or program director going forward.
Standard 8VAC20-780-350-B-5
The required ratio for school age children is one staff per 18 children.

On 9/4/2025, two staff were observed supervising 42 school aged children in the cafeteria at approximately 3:05 pm. At 3:20 pm, nine additional school agers were dropped off to the two staff. At 3:27 pm, a third staff member arrived to supervise the children. The center was six to 15 children over ratio for approximately 22 minutes.
Plan of Correction: Staff will now park and come inside with children during drop off time so that we are in ratio.
Standard 8VAC20-780-550-D
The center shall implement a monthly practice evacuation drill.

The center did not implement a practice evacuation drill in August of 2025.
Plan of Correction: Drills will be conducted each month.
Standard 8VAC20-780-60-A
Each center shall maintain and keep at the center a separate record for each child enrolled that contains all of the required information.

The records of Child #2 and Child #3, enrolled for 10 days, were missing one emergency contact address. The records are required to contain the name, address, and phone number of two designated people to call in an emergency if a parent cannot be reached.
Plan of Correction: Child #2 and child #3 paperwork has been given back to the parent to complete the emergency contact information.
View original record on Virginia Department of Social Services