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Shahida Awan

Inspection · 2022-04-27

Date
2022-04-27
Complaint Related
No
Licensing Inspector
Shahana Green
(571) 423-6735
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-800-830. Emergency response drills.
8VAC20-800-70. Written information for parents.
8VAC20-800-90. Immunizations for children.
8VAC20-800-60. Children's records.
8VAC20-800-100. Physical examinations for children.
8VAC20-800-560. Supervision.
8VAC20-800-50. General recordkeeping.

Inspector Notes

A non-mandated monitoring inspection was initiated and concluded on 4/27/2022. There were 3 children (10 points) present, ranging in ages from 6 months to 18 months, with 2 caregivers supervising. The children were observed taking a nap and playing with a toy. The inspector reviewed compliance in the areas of administration, children's records, physical plant, staffing and supervision. A total of 3 child records were reviewed. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program. If you have any questions, please contact me at shahana.green@doe.virginia.gov.

Violations

5
Standard 8VAC20-800-100-A
Based on a review of children's records, 3 out of 3 records did not contain documentation of a physical examination prior to a child's attendance or within 30 days after the first day of attendance.

Evidence:
1. Child #1 (doe: 3/7/2022) did not have documentation of a physical examination on file during the inspection.
2. Child #2 (doe: 3/7/2022) did not have documentation of a physical examination on file during the inspection.
3. Child #3 (doe: 3/1/2022) did not have documentation of a physical examination on file during the inspection.
Plan of Correction: We will get the correct documents and ask the parents to sign them to complete the file.
Standard 8VAC20-800-50-A
Based on observation and caregiver interview, a written record of children in attendance each day was not kept.

Evidence:
1. The Provider stated that she has not kept a written record of children in attendance daily and there was on attendance sheet on site during the inspection.
Plan of Correction: We will keep a written daily attendance sheet moving forward.
Standard 8VAC20-800-70-A
Based on a review of children's records, 3 out of 3 records were incomplete.

Evidence:
1. Child #1 (doe:3/7/2022) did not have signed copies of the following documents on file during the inspection: proof of liability insurance, policy for the administration of medication, information for parents form, and the provisions of the family day home's emergency preparedness and response plan.
2. Child #2 (doe:3/7/2022) did not have signed copies of the following documents on file during the inspection: proof of liability insurance, policy for the administration of medication, information for parents form, and the provisions of the family day home's emergency preparedness and response plan.
3. 1. Child #3 (doe:3/1/2022) did not have signed copies of the following documents on file during the inspection: proof of liability insurance, policy for the administration of medication, information for parents form, and the provisions of the family day home's emergency preparedness and response plan
Plan of Correction: We will get the correct documents and ask the parents to sign them to complete the file.
Standard 8VAC20-800-830-A
Based on Provider interview, the emergency evacuation procedures were not practiced monthly with all caregivers and children in care.

Evidence:
1. The Provider stated that monthly evacuation drills were not practiced in March 2022 while the children were in care.
Plan of Correction: We will practice monthly evacuation drills with staff/children and log it.
Standard 8VAC20-800-90-A
Based on a review of children's records, 1 out of 3 records did not contain documentation that the child has been adequately immunized.

Evidence:
1. Child #3 (doe: 3/7/2022) did not have a record of immunizations on file during the inspection.
Plan of Correction: We will get the correct documents and ask the parents to sign them to complete the file.
View original record on Virginia Department of Social Services