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Aspire! Afterschool Learning

Inspection · 2022-12-09

Date
2022-12-09
Complaint Related
No
Licensing Inspector
Dominick Fields
(540) 359-5244
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

X 8VAC20-780 Administration.
X 8VAC20-780 Staff Qualifications and Training.
X 8VAC20-780 Physical Plant.
X 8VAC20-780 Staffing and Supervision.
X 8VAC20-780 Programs.
X 8VAC20-780 Special Care Provisions and Emergencies
X 8VAC20-780 Special Services.
8VAC20-820 THE LICENSE.
8VAC20-820 THE LICENSING PROCESS.
8VAC20-820 HEARINGS PROCEDURES.
X 8VAC20-770 Background Checks (8VAC20-770)
20 Access to minor?s records
X 22.1 Background Checks Code, Carbon Monoxide
63.2 Child Abuse & Neglect
8VAC20-790 Subsidy Regulations

Inspector Notes

An unannounced renewal study was conducted. Thirteen children were present with two staff during the afterschool session. Observed children participating in the sticker store, snack and a movie as it was Friday movie session. Both staff have First Aid and CPR certification. Space used by the program is the community room. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program. Feel free to contact me if you need any assistance.

Ann Dramstad, Children?s Inspector
Office of Child Care Health and Safety
Division of School Readiness
703-314-0860
ann.dramstad@doe.virginia.gov

Violations

5
Standard 8VAC20-780-130-A
Based on record review and staff statement, 3 of 3 children's records did not contain the required immunization records before the child can attend.
Evidence:
Child #1 enrolled 12/5/2022 and no immunization record was on file.
Child #2 enrolled 12/6/2022 and no immunization record was on file.
Child #3 enrolled 12/9/2022 and no immunization record was on file.
Plan of Correction: Remind program staff to require all records be in the student files in order to attend. Contact parent to provide required missing information.
Standard 8VAC20-780-280-B
Based on observation, a hazardous substance was not kept in a locked place using a safe locking method to prevent access by children.
Evidence:
A can of air freshener was located in the bathroom used by the afterschool program on the sink counter.
Plan of Correction: Have conversation with Housing manager to not leave air freshener in the community bathroom.
Standard 8VAC20-780-550-G
Based on record review, documentation of an emergency evacuation drill was not maintained.
Evidence:
The staff stated that an evacuation drill was conducted in October 2022 but no record was maintained that included the name of the staff conducting the drill, the date and time, number of staff and children participating, time to complete the drill, any problems encountered and weather conditions.
Plan of Correction: Remind program staff to fill out the drill log as soon as a drill is complete.
Standard 8VAC20-780-60-A
Based on record review and staff statement, 1 of 3 children records reviewed did not have a record on-site.
Evidence:
1 of 3 children's record was not on-site (enrolled 12/6/2022).
Plan of Correction: An action plan form will be given to the parents to complete. If an epi-pen or other medication is required we will establish appropriate protocol for storage and use.
Standard 8VAC20-780-60-A-8
Based on staff statement and record review, a written care plan with a diagnosed food allergy was not available.
Evidence:
Child #4 has a documented food allergy and no written care plan that includes instructions from a physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction.
Plan of Correction: Not available online. Contact Inspector for more information.
View original record on Virginia Department of Social Services