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Beach Manor School

Inspection · 2024-01-09

Date
2024-01-09
Complaint Related
No
Licensing Inspector
Emily Walsh
(757) 404-2575
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-820 THE LICENSE.
8VAC20-820 THE LICENSING PROCESS.
8VAC20-820 HEARINGS PROCEDURES.
8VAC20-770 Background Checks (8VAC20-770)
20 Access to minor?s records
22.1 Background Checks Code, Carbon Monoxide
63.2 Child Abuse & Neglect

Inspector Notes

A monitoring inspection was initiated and concluded on 1/9/2024. The inspector arrived at 09:30 AM and departed at 12:05 PM .There were 98 children present, ranging in ages from 2 years to 6 years, with 15 staff supervising. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies and nutrition. A total of 5 child records and 6 staff records were reviewed.

Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program and discussed with the program director during the exit interview.

Violations

4
Standard 22.1-289-036-B-4
Based upon review of staff records and staff interview, the facility has not obtained results of a criminal history record information check and a search of the child abuse and neglect registry from any state in which the individual has resided in the previous five years.
Evidence:
1. According to the record provided, staff 3 has resided in California within the previous five years. Results of a criminal history record check and a search of the child abuse and neglect registry from California have not been obtained.
2. According to the record provided, staff 6 resided in Florida within the previous five years. Results of a search of the child abuse and neglect registry from Florida have not been obtained.
3. According to the record provided, staff 7 resided in North Carolina within the previous five years. Results of a search of the child abuse and neglect registry from North Carolina have not been obtained.
4. Staff 1 acknowledged that the above listed background checks have not been obtained.
Plan of Correction: The provider responded with the following:
We have corrected all out of state background checks.
Standard 8VAC20-780-160-A
Repeat violation
Based upon review of staff records and staff interview, the facility has not ensured that results of a negative tuberculosis screening are completed within the last 30 calendar days prior to the date of employment.
Evidence:
1. According to the record provided, staff 6 was employed on 8/8/2023. The tuberculosis screening was obtained on6/15/2023.
2. Staff 1 verified that the tuberculosis screening for staff 6 was not obtained within the last 30 calendar days prior to the date of employment of staff 6.
Plan of Correction: The provider responded with the following:
Staff member was given TB paperwork to have a new test completed.
Standard 8VAC20-780-340-D
Based upon review of records and staff interview, the facility has not ensured that in each grouping of children at least one staff member who meets the qualifications of a program leader or program director are regularly present
Evidence:
1. The record provided for staff 3, identified in the record as a program leader, does not include documentation to demonstrate that staff 3 is program leader qualified.
2. Staff 1 stated that staff 3 is the program leader in the afternoon only. Staff 1 acknowledged that staff 3 is not yet qualified as program leader.
Plan of Correction: The provider responded with the following:
Removed paperwork from Staff 3's file, she is an aide not a lead in the classroom.
Standard 8VAC20-780-550-P
Based upon review of injury records and staff interview, the facility has not ensured that they maintain a written record of children's injuries that is signed by either two staff or a staff person and the parent.
Evidence:
1. An injury record dated 12/15/2023 for child 6 has only one signature on the written record.
2. Staff 1 verified that the record had only one signature.
Plan of Correction: The provider responded with the following:
Injury report was corrected with the proper signature's. Reviewed with all staff on how to complete a injury report.
View original record on Virginia Department of Social Services