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Broad Bay Manor School

Inspection · 2022-10-17

Date
2022-10-17
Complaint Related
No
Licensing Inspector
Trisha Brown
(757) 404-2601
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-820 THE LICENSE.
8VAC20-820 THE LICENSING PROCESS.
8VAC20-820 HEARINGS PROCEDURES.
8VAC20-770 Background Checks (8VAC20-770)
20 Access to minor?s records
22.1 Background Checks Code, Carbon Monoxide
63.2 Child Abuse & Neglect

Inspector Notes

An unannounced renewal inspection was initiated and concluded onsite on October 17, 2022. There were 101 children in care ages two through five years old with sixteen staff and one administrator. Children were observed in teacher and self-directed activities including outside play, classroom play activities, transitions, physical education, restroom routines, hand washing lunch, nap and parent pick-up. The walking tour of the center inside and outside was completed. Children and staff records were reviewed. Annual inspections, emergency drills, emergency equipment, medication and transportation were reviewed. Violations regarding the timing of background checks appear on the violation notice and discussed with owner during an exit interview at the conclusion of the inspection.

Violations

2
Standard 22.1-289.035-B-2
Based on record review and interview the center failed to ensure that fingerprint background checks are obtained prior to employment.
Evidence:
1 - The record for Staff #2 contains a fingerprint background check dated September 28, 2022. However the documented date of hire for the staff was March 1, 2022.
2 - The record for Staff #3 contains a fingerprint background check dated September 9, 2022. However the documented date of hire for the staff was September 1, 2022.
3 - The record for Staff #4 contains a fingerprint background check dated June 17, 2022. However the documented date of hire for the staff was June 2, 2022.
4 - Staff 1 confirmed that the fingerprint background checks were obtained after the documented date of hire.
Plan of Correction: Going forward center management will ensure that fingerprints are obtained prior to employment. Hire dates will be documented as of the first time a staff clocks in for payment of services.
Standard 8VAC20-770-60-B
Based on record review and interview the center failed to ensure that and employee must not be employed until the center has the person's completed sworn statement or affirmation.
Evidence:
1 - The record for Staff #2 contains a sworn statement or affirmation dated September 2, 2022. However the documented date of hire for the staff was March 1, 2022.
2 - The record for Staff #3 contains a sworn statement or affirmation dated September 3, 2022. However the documented date of hire for the staff was September 1, 2022.
3 - The record for Staff #4 contains a sworn statement or affirmation dated June 6, 2022. However the documented date of hire for the staff was June 2, 2022.
4 - Staff 1 confirmed that the sworn statement or affirmation for each staff listed were obtained after the documented date of hire.
Plan of Correction: Going forward center management will ensure that sworn statements or affirmations are obtained prior to employment. Hire dates will be documented as of the first time a staff clocks in for payment of services.
View original record on Virginia Department of Social Services