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WILLIAMSBURG-JAMES CITY COUNTY COMMUNITY ACTION AGENCY, INC-Popl

Inspection · 2024-04-23

Date
2024-04-23
Complaint Related
No
Licensing Inspector
Cassie Anderson-Leichty
(757) 409-4668
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-820 The License.
8VAC20-820 The Licensing Process.
8VAC20-820 Hearing Procedures.
8VAC20-770 Background Checks
20 Access to minors records
22.1 Early Childhood Care and Education
63.2 Child Abuse & Neglect

Inspector Notes

An unannounced monitoring inspection was started in the center on April 23, 2024 from 12:00 to 2:00 PM and concluded on April 25, 2024. At the time of entrance,49 children were in care with 6 staff members. The sample size consisted of 6 children?s records and 6 staff records. Children were observed reading books, dancing and preparing for and eating lunch.

Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program.

Please contact the Licensing Inspector, Christine Mahan (757) 404-0568 with any questions

Violations

2
Standard 8VAC20-780-140-A
Based on record review and staff interviews, the licensee did not ensure to obtain documentation that each child has received a physical examination by or under the direction of a physician before the child's attendance; or within 30 days after the first day of attendance.

Evidence: The following records did not include physicals
1.Child #2, first date of attendance 9-11-2023
2.Child #6 first date of attendance 10-3-2023
Plan of Correction: Child #2 - The Health Coordinator received Physical examination documents for child #2 on 04/23/2024. Family Services made a copy and placed it in the child's classroom folder on 04/24/2024.

Child #6- The Health Coordinator followed up with the mom on 04/23/2024 regarding the physical examination documents. The mother of child # 6 has informed the Family Services Specialist that the child has an appointment on 04/29/2024 and will turn in the documentation the next day. The Health Coordinator and Family Services will follow up with the mother on 04/30/2024.
Standard 8VAC20-780-70
Based on record review and staff interviews, the licensee did not ensure the required staff information to be kept at the center for staff records contained all required documentation.

Evidence: The record for Staff #5, did not include information about any health problems that may interfere with fulfilling the job responsibilities or their emergency contact information.
Plan of Correction: Staff #5 was filling in at the site on the date of inspection. A copy of their emergency contact form was sent to the site on 04/23/2024 after the inspection was completed.

Human Resources provides a copy of all emergency contact forms upon hiring to each Site Supervisor, and the forms are placed in a notebook to which all staff have access. Copies are also provided to the Education Manager and Transportation Coordinator.
View original record on Virginia Department of Social Services