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La Petite Academy

Inspection · 2024-09-05

Date
2024-09-05
Complaint Related
Yes
Licensing Inspector
Karen Dickens
(571) 423-6978
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

? 8VAC20-780 Administration.
? 8VAC20-780 Staff Qualifications and Training.
? 8VAC20-780 Physical Plant.
? 8VAC20-780 Staffing and Supervision.
? 8VAC20-780 Programs.
? 8VAC20-780 Special Care Provisions and Emergencies
? 8VAC20-780 Special Services.
? 8VAC20-820 THE LICENSE.
? 8VAC20-820 THE LICENSING PROCESS.
? 8VAC20-820 HEARINGS PROCEDURES.
? 8VAC20-770 Background Checks (8VAC20-770)
? 20 Access to minor?s records
? 22.1 Background Checks Code, Carbon Monoxide
? 63.2 Child Abuse & Neglect
? 8VAC20-790 Subsidy Regulations.

Inspector Notes

An unannounced inspection was initiated and completed on September 5, 2024 in response to a complaint received by the licensing office on 08/26/2024 relating to allegations of staffing and supervision. The inspector reviewed two children?s records and two staff records on site on September 5, 2024. This inspection included document review, tour of the facility, interviews, and observations.
The preponderance of evidence gathered during the investigation does not support the allegation; therefore, the complaint is determined to be not valid. Though not a part of the original complaint, violations that were not reported were found related to background checks and administration are documented on the violation notice issued to the program.

Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the deficient practice will be or has been corrected. Submit your POC within five (5) business days from today, which will be the close of business on September 13, 2024. A POC submitted after this date will not appear on the public website.

Violations

3
Standard 22.1-289.035-B-4
Repeat Violation

Based on record review and interview, two of two staff records did not contain required out of state background checks.
Evidence:
1. Staff #1 (Date of hire-06/14/2024) confirmed that they have lived in the state of Pennsylvania(PA) within the past 5 years. Staff #1 did not have the completed PA criminal history and PA child abuse and neglect registry check that is required within 30 days from employment.
2. Staff #2 (Date of hire-08/16/2024) confirmed that they have lived in the state of New Hampshire(NH) within the past 5 years. Staff #2 did not have the completed NH criminal history search, NH child abuse and neglect search, or the NH sex offender search in their record. These searches are required before employment.
3. Staff #2 is a Provisional hire. Staff #2 was not supervised at all times by an individual with all required background checks completed within the last five years.
4. Staff #2 confirmed that they were left alone with children.
Plan of Correction: -We will obtain records that qualify lead teachers before they begin. This includes but not limited to, the backgrounds from other states, state, and central registry. Teachers hired provisionally will be with qualified staff until all backgrounds comes in.
Standard 8VAC20-780-70
Based on record review, required records were not kept for each staff person.
Evidence:
1. Staff #2's record did not contain documentation that the individual possesses the education, certification, and experience required by the job position, orientation and training.
Plan of Correction: -We will obtain records that qualify lead teachers before they begin. This includes paperwork from previous employers verifying the in-class experience needed to be a lead teacher.
Standard 8VAC20-780-80-A
Based on documentation review and interview, for each group of children, the center did not maintain a written record of daily attendance that documents the arrival and departure of each child in care as it occurs.
Evidence:
1. In the Infant 2 classroom, a written record of daily attendance that documents the arrival and departure of each child in care was not obtained. Documentation of the attendance for the Infant 2 classroom was incomplete for all children in care. The arrival times of the children documented on the Face to Name document was not consistent with the arrival times that Staff #2 put into the electronic system.
2. Staff #1, Staff #2, and Staff #3 confirmed that attendance is not documented as it occurs.
Plan of Correction: -We will properly write attendance on the face to names and the app used for the school.
-We will train staff on how to correctly do the face to names to ensure they are being done correctly.
View original record on Virginia Department of Social Services