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Karter School of Gainesville

Inspection · 2025-02-25

Date
2025-02-25
Complaint Related
No
Licensing Inspector
Sharon Allen
(540) 272-2941
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-820 THE LICENSE.
8VAC20-820 THE LICENSING PROCESS.
8VAC20-820 HEARINGS PROCEDURES.
8VAC20-770 Background Checks
20 Access to minor?s records
22.1 Early Childhood Care and Education
63.2 Child Abuse & Neglect

During the inspection, the inspector reviewed the areas listed above to include standards found out of compliance during the previous inspection. Unless otherwise noted as a violation within this inspection report, the provider was in compliance with the standards reviewed. If there were any serious injuries or fatalities related to a violation, the details will be included in the description of the violation.

Inspector Notes

An unannounced, on-site renewal inspection was initiated on 02/25/2025. The on-site inspection began at 11:15 a.m. and ended at 4:00 p.m. The inspector reviewed compliance in the areas listed above. There were 74 children present and 12 staff. The inspector reviewed ten children?s records and six staff records.

This inspection included:
? document review
? tour of the facility
? interviews
? observations

The information gathered during the inspection determined no violations with applicable standards or law. No violations were issued.

Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the violation will be or has been corrected. Submit your POC within five (5) business days from today, which will be the close of business on 04/04/2025. A POC submitted after this date will not appear on the public website.

Violations

6
Standard 22.1-289.035-B-3
REPEAT VIOLATION

The center must request a search of the central registry prior to the employee's first day of employment.

Staff A, who had been employed for two weeks, did not have a central registry search requested. Staff B, who had been employed for one month, did not have a central registry search requested.
Plan of Correction: Request central registry on or before orientation make it part of onboarding
Standard 22.1-289.035-B-4
The center is required to obtain background checks from any state in which the individual has resided in the preceding five years.

Staff B, employed for one month, did not have documentation of requesting a criminal history check or sex offender check from the state Staff B has resided in the last five years.
Plan of Correction: Obtain/Request background checks out of state as part of onboarding
Standard 8VAC20-780-270-A
The center shall ensure that areas and equipment of the center, inside and outside, are maintained in a clean, safe and operable condition.

There are several tree stumps on the toddler playground used for gross motor activities. Two stumps have large holes in the middle with sharp edges exposed and also pose a tripping hazard. There are nine pins protruding in the barrier of the large playground posing an entanglement hazard.
Plan of Correction: Remove tree stumps. Hammer down protruding nails.
Standard 8VAC20-780-500-C
Toilet chairs shall be emptied promptly and cleaned and sanitized after each use.

In the Toddler-two classroom, the toilet-seat in the middle toilet stall was soiled. A portable toilet chair was observed to have dried urine in the basin.
Plan of Correction: Retrain staff on sanitizing toilet chairs. Add to diaper/toileting procedures.
Standard 8VAC20-780-510-P
When an authorization for medication expires, the facility shall notify parents that the medication must be picked up within 14 days of the authorization expiring or that a new authorization should be completed.

Medication for Child A was onsite, but the medication authorization had expired over 26 days ago. The authorization had not been renewed and the medication was not returned or disposed of as required.
Plan of Correction: Add to monthly checklists in classrooms. Send home all expired or nearing expiration meds.
Standard 8VAC20-780-80-A
REPEAT VIOLATION

For each group of children, the center shall maintain a written record of daily attendance that documents the arrival and departure of each child in care as it occurs.

There were ten children present in the toddler-two room, but eleven were marked present on the attendance record. There were ten children present in the toddler-one room, but nine children were marked present on the attendance record.
Plan of Correction: Re-train staff to do name to face. Re-train staff to sign children in/out.
View original record on Virginia Department of Social Services