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La Petite Academy - Leesburg

Inspection · 2025-02-13

Date
2025-02-13
Complaint Related
No
Licensing Inspector
Keesha Minor
(571) 596-3660
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-820 THE LICENSE.
8VAC20-820 THE LICENSING PROCESS
8VAC20-820 HEARINGS PROCEDURES
8VAC20-770 Background Checks
20 Access to minor?s records
22.1 Early Childhood Care and Education
63.2 Child Abuse & Neglect
8VAC20-790 Introduction
8VAC20-790 Administration
8VAC20-790 Staff Qualifications & Training
8VAC20-790 Physical Plant
8VAC20-790 Program
VAC20-790 Staffing & Supervision
8VAC20-790 Special Care Provisions & Emergencies
8VAC20-790 Special Services
During the inspection, the inspector reviewed the areas listed above to include standards found out of compliance during the previous inspection. Unless otherwise noted as a violation within this inspection report, the provider was in compliance with the standards reviewed. If there were any serious injuries or fatalities related to a violation, the details will be included in the description of the violation.

Inspector Notes

An unannounced, on-site renewal inspection was initiated and completed on 2/13/2025. The on-site inspection began at 4:40pm and ended at 6:07pm. The inspector reviewed compliance in the areas listed above. There were 27 children present and 6 staff. The inspector reviewed 5 children?s records, 3 children's medications and records, and 5 staff records, on site.
This inspection included: document review, tour of the facility, interviews, and observations.

Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program.

Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the violation will be or has been corrected. Submit your POC within five (5) business days from today, which will be the close of business on 2/28/2025. A POC submitted after this date will not appear on the public website.

Violations

7
Standard 22.1-289.035-B-4
Authorize the child day center, family day home, or family day system described in subsection A to obtain a copy of the results of a criminal history record information check, a sex offender registry check, and a search of the child abuse and neglect registry or equivalent registry from any state in which the individual has resided in the preceding five years.

Staff 1, 4, and 5 did not have complete out of state background checks.
Plan of Correction: 1) Out-of-State central registry requests for employees 1, 4, and 5 sent to their respective states by February 21st.
2) Facility is now aware that out-of-state central registries are required in all states.
Standard 8VAC20-780-140-A
Each child shall have a physical examination by or under the direction of a physician: prior to the child's first day of care, or within 30 days after the first day of attendance.

Child 1 and Child 5 did not have documentation of a physical exam, and both had been in care for more than 30 days.
Plan of Correction: 1) Child 1 - form was incomplete, new form has been requested. Received on 2/26/25
2) Child 2 - had not been in care for 30 days - form was received on 2/25/25
Standard 8VAC20-780-260-A
The center shall provide to the licensing representative an annual fire inspection report from the appropriate fire official having jurisdiction.

The facility did not have documentation of the most recent fire inspection report, and was not sure when the last fire inspection had occured.
Plan of Correction: 1) Application for inspection submitted on 2/25/25
2) Reminder to be added to management calendars annually once inspection is complete.
Standard 8VAC20-780-260-B
After the first license, annual approval from the health department shall be provided, or approvals of a plan of correction, for meeting requirements for: Water supply; Sewage disposal system; and Food service, if applicable.

The facility did not have documentation of their most recent health inspection report that included a water supply/sewage inspection, and was not sure when the most recent inspection had occured.
Plan of Correction: Inspection was completed on 2/24/2025 and a reminder has been added to management calendars for annual renewal.
Standard 8VAC20-780-510-E
The center's procedures for administering medication shall: include duration of the parent's authorization for medication, provided that it shall expire or be renewed after 10 work days.

Child 7 and 8 had had parental medication authorizations that expired. Child 7's authorization expired on 2/4/25 and Child 8's authorization expired on 2/10/25.
Plan of Correction: 1) Medications for Child 7 and Child 8 were returned.
2) Reminders for Medication Authorization are on management calendars.
Standard 8VAC20-780-550-E
Shelter in place procedures shall be practiced a minimum of twice per year.

The facility has only had one shelter in place inspection (July 2024) within the last 12 months.
Plan of Correction: 1) Shelter-in-place drill conducted 2/28/25
2) Reminders on management calendars twice a year for shelter-in-place drills.
Standard 8VAC20-780-60-A
Each center shall maintain and keep at the center a separate record for each child enrolled which shall contain the following information: 2 emergency contacts, parents annual review of emergency contact information.

Child 1's last annual review of their record was dated 2/6/2023. Child 4 did not have a second emergency contact.
Plan of Correction: Upon review of child files on 2/14/25, each family needing updated emergency information was handed a letter with an emergency card. On the facility's child file checklist, a column has been added for file updates, which will be conducted every February.
View original record on Virginia Department of Social Services