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Mile High Kids and Community Development - Cople

Inspection · 2025-04-29

Date
2025-04-29
Complaint Related
No
Licensing Inspector
Jaime Harris
(804) 807-3278
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-820 THE LICENSE.
8VAC20-820 THE LICENSING PROCESS.
8VAC20-820 HEARINGS PROCEDURES.
8VAC20-770 Background Checks (8VAC20-770)
20 Access to minor?s records
22.1 Background Checks Code, Carbon Monoxide
63.2 Child Abuse & Neglect

During the inspection, the inspector reviewed the areas listed above. Unless otherwise noted as a violation within this inspection report, the provider was in compliance with the standards reviewed. If there were any serious injuries or fatalities related to a violation, the details will be included in the description of the violation.

Inspector Notes

An unannounced, on-site monitoring inspection was initiated on 4/29/2025 and completed on 4/29/2025. The on-site inspection began at 12:30 pm and ended at 2:25 pm. The inspector reviewed compliance in the areas listed above. There were 14 children present and two staff. The inspector reviewed five children?s records and two staff records on-site at their headquarters location on 5/2/2025.

This inspection included document review, tour of the facility, interviews and observations.

Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the violation will be or has been corrected. Submit your POC within five (5) business days from today, which will be the close of business on 5/15/2025. A POC submitted after this date will not appear on the public website.

Violations

2
Standard 8VAC20-780-510-P
When an authorization for medication expires, the facility shall notify parents that the medication must be picked up within 14 days of the authorization expiring or that a new authorization should be completed.

Medication for Child #6 was onsite, but the medication authorization had expired over 60 days ago; Child #7 had medication onsite, the medication authorization had expired over 90 days ago. Both medications have not been administered past the expiration of the authorizations. The authorizations had not been renewed and the medication was not returned or disposed of as required.
Plan of Correction: Medication and medication records will be reviewed by the education staff monthly and a follow-up review should be conducted by the Family Services representative for that site quarterly. A schedule will be established to ensure compliance.
Standard 8VAC20-780-60-A
Each center shall maintain and keep at the center a separate record for each child enrolled which shall contain the name, address, and phone number of two designated people to call in an emergency if a parent cannot be reached.

Five children records were reviewed and in each record there were no addresses provided for the two emergency contacts on file.
Plan of Correction: Reviews of the student records will be conducted within 48 hours after file completion by Family Service staff and repeated quarterly to ensure that documentation meets licensing standards.
View original record on Virginia Department of Social Services