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Saint Yared Childcare Academy

Inspection · 2025-07-01

Date
2025-07-01
Complaint Related
Yes
Licensing Inspector
Kelly Patterson-Savittiere
(703) 479-4746
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration
8VAC20-780 Staff Qualifications and Training
8VAC20-780 Physical Plant
8VAC20-780 Staffing and Supervision
8VAC20-780 Programs
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-820 THE LICENSING PROCESS
8VAC20-770 Background Checks
20 Access to minor?s records




During the inspection, the inspector reviewed the areas listed above to include standards found out of compliance during the previous inspection. Unless otherwise noted as a violation within this inspection report, the provider was in compliance with the standards reviewed. If there were any serious injuries or fatalities related to a violation, the details will be included in the description of the violation.

Inspector Notes

An unannounced inspection was initiated on 7/1/2025 and completed on 7/21/2025 in response to a complaint received by the licensing office on 6/26/2025 relating to allegations regarding supervision, administration and parent communication. The inspector reviewed staff records, child records on site. The inspection included document review, observations and interviews.

The preponderance of evidence gathered during the investigation supports the allegations, therefore the complaint is determined to be Valid. Violations related to the complaint are documented in the violation notice issued to the program.

Violations

8
Standard 8VAC20-780-200-A
The center shall have a qualified program director or a qualified back-up program director who meets one of the director qualifications who shall regularly be on site at least 50% of the center's hours of operation.
1. Staff C was not present onsite 6/17/2025, 6/18/2025, 6/19/2025, 6/20/2025, 6/24/2025, 6/25/2025, 6/26/2025, 6/27/2025.
2. Staff C confirmed there are no other staff at the center that are director or back up director qualified.
Plan of Correction: We are looking for a director and will have soon.
Standard 8VAC20-780-340-A
When staff are supervising children, they shall always ensure their care, protection, and guidance.

Staff A and Staff B were unable to ensure care and guidance on multiple occasions.
1. Staff A and Staff B were unable to communicate expectations clearly to Child #1 who was running to multiple areas of the center and climbing the shelves and jumping off. Child #1 was observed running from the teachers and hitting and pushing multiple children around the room.
Plan of Correction: The child already stopped coming.
Standard 8VAC20-780-340-C
During the stated hours of operation, there always shall be on the premises and on field trips when one or more children are present one staff member who meets the qualifications of a program leader or program director and an immediately available staff member, volunteer or other employee who is at least 16 years of age, with direct means for communication between the two of them.

Staff C who is in the process of verifying documentation for Director qualifications was not present on site 6/17/2025, 6/18/2025, 6/19/2025, 6/2025, 6/24/2025, 6/25/2025, 6/26/20256/27/2025.
Plan of Correction: I will make access for documentations.
Standard 8VAC20-780-40-E
The operational responsibilities of the licensee shall include ensuring that the center's activities, services, and facilities are maintained in compliance with these standards, the center's own policies and procedures that are required by these standards, and the terms of the current license issued by the department.

The licensee did not ensure that the center's own policies and procedures required by the standards wer e followed:
1. Program does not have a current continuity of care plan.
2. Program does not have a current discipline plan and steps taken in response.
Plan of Correction: We will prepare a clear plan for both.
Standard 8VAC20-780-400-A
In order to promote the child's physical, intellectual, emotional, and social well-being and growth, staff shall interact with the child and one another to provide needed help, comfort, support .
1. Children in the afterschool / summer camp class are not given clear rules and guidance. Staff A, Staff B and Staff C do not use consistency in applying expectations with the use of electronics and respectful interactions between the children.
2. Staff A Staff B and Staff C are unable to redirect children to use of more appropriate language and activities.
Plan of Correction: I communicated to parents the child not to bring cell phone.
Standard 8VAC20-780-400-B
Behavioral guidance shall be constructive in nature, age and stage appropriate, and shall be intended to redirect children to appropriate behavior and resolve conflicts.
1. Staff A, Staff B and Staff C are unable to redirect children in the afterschool program and to resolve conflicts.
2. Staff A and Staff B attempt to engage with children, however, the children continue to use language that is unknown to staff.
Plan of Correction: I will hire a qualified lead teacher who knows the program.
Standard 8VAC20-780-420-B
Staff shall promptly inform parents when persistent behavioral problems are identified; such notification shall include any disciplinary steps taken in response.
1. Parents are notified verbally when persistent behavioral problems are identified. Staff C will take over 7 days to respond and no disciplinary steps are documented and implemented.
Plan of Correction: The staff s already told to communicate to in writing.
Standard 8VAC20-780-50-B
Records and reports on children and staff required by this chapter shall be maintained and made accessible.

On 7/1/2025 there was no administration on site that had access or knowledge of staff or child records during the unannounced inspection.
Plan of Correction: We will make records accessible for inspections.
View original record on Virginia Department of Social Services