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WeCare Academy LLC

Inspection · 2023-11-01

Date
2023-11-01
Complaint Related
No
Licensing Inspector
Heather Harrell
(757) 334-4329
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-770 Background Checks (8VAC20-770)
20 Access to minor's records
22.1 Background Checks Code, Carbon Monoxide
63.2 Child Abuse & Neglect

Inspector Notes

A monitoring inspection was conducted on 11/1/23 from 10:25am until 12:10pm. At the time of the inspection, there were 20 children in care with 8 staff present. A sample of 5 children's records and 5 staff records were reviewed. Children were observed participating in learning activities and arts and crafts projects, engaging in free play and eating lunch. Lunch service and handwashing procedures were also observed. First aid and emergency supplies, the emergency preparedness plan, medication, children's injury reports, documentation of emergency practice drills and required center postings were reviewed. Information gathered during the inspection determined non-compliance with applicable standards or law. Violations are listed on the violation notice issued to the center and were discussed with the center owner during the exit interview.

Violations

3
Standard 22.1-289.035-B-2
Based on record review and interview, the center did not ensure that the results of a national fingerprint search are received for each staff member before employment.

Evidence:
1. Staff 1 has a documented date of hire of 10/4/23. The results of the national fingerprint search for staff 1 was not received by the center until 10/6/23.
2. The center owner confirmed that staff 1 began employment prior to the results of the national fingerprint search being received.
Plan of Correction: The center responded with the following: Going forward, staff will not begin employment until the results of the fingerprint background search is received by the center.
Standard 22.1-289.035-B-4
Based on record review and interview, the center did not ensure that a search of the child abuse and neglect registry is obtained from any state in which the individual has resided in the preceding five years.

Evidence:
1. Staff 2 (date of hire: 9/5/23) indicated on her sworn statement or affirmation that she has resided in the state of new York within the past five years. The record for staff 1 does not contain the results of a search of the child abuse and neglect registry from the state of New York.
2. The center owner confirmed that a search of the child abuse and neglect registry from the state of New York was not obtained for staff 2.
Plan of Correction: The center responded with the following: This was an oversight. The search of the out-of-state child abuse and neglect registry for staff 2 will be conducted immediately. The results will be forwarded to the licensing inspector once received and placed in staff 2's record.
Standard 8VAC20-780-60-A
Based on record review and interview, the center did not ensure that children's records contain all the required information.

Evidence:
1. The records for child 1, child 2, child 3, child 4 and child 5 did not contain the addresses of the two designated people to call in an emergency if a parent cannot be reached.
2. The records for child 2 and child 4 did not contain the work phone number for the parent.
3. The center owner confirmed that the records for the above listed children do not contain all the required information.
Plan of Correction: The center responded with the following: The work phone numbers for parents and the addresses of the emergency contacts was obtained during the inspection. Going forward, management will review children's records upon enrollment to ensure all paperwork is filled out correctly and accurately.
View original record on Virginia Department of Social Services