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Phases Prep Academy School House

Inspection · 2024-05-09

Date
2024-05-09
Complaint Related
No
Licensing Inspector
Jennifer Moore
(540) 430-0384
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies.
8VAC20-780 Special Services.
8VAC20-820 THE LICENSE.
8VAC20-820 THE LICENSING PROCESS.
8VAC20-770 Background Checks (8VAC20-770)
20 Access to minors records
22.1 Background Checks Code, Carbon Monoxide
22.1 Early Childhood Care and Education

Inspector Notes

An unannounced monitoring inspection was conducted on 5/9/2024. The inspector was on site from approximately 11:41 am-2:00 pm. There were 24 children present, ranging in ages from 2 to 5 years, with 5 staff supervising. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, special care and emergencies, nutrition and background checks. A total of 5 child records and 5 staff records were reviewed.

Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program.

Please complete the plan of correction and date to be corrected for each violation cited on the violation notice and return it to me within 5 business days from today. You will need to specify how the deficient practice will be or has been corrected. Just writing the word corrected is not acceptable. Your plan of correction must contain: 1) steps to correct the noncompliance with the standard(s), 2) measures to prevent the noncompliance from occurring again; and 3) person(s) responsible for implementing each step and/or monitoring any preventative measures. Please do not use staff names; list staff by positions only.

Violations

4
Standard 8VAC20-780-270-A
Based on observation and interview, the center did not ensure that areas and equipment of the center, inside and outside, were maintained in a clean, safe and operable condition.

Evidence:
1. Chipped and peeling paint was observed in the yellow multipurpose room and the school age room. On the playground, a loose electrical cord was observed that posed a strangulation hazard. A water pipe that contained rust was observed in the corner of the playground. Torn plastic landscaping material was observed on the ground which posed a tripping hazard.
2. Administration stated that work orders were in place and acknowledged that the areas required maintenance.
Plan of Correction: work orders are in place
Standard 8VAC20-780-550-G
Based on a review of documentation and interview, the center did not ensure that monthly practice evacuation drills were documented.

Evidence:
1. Administration was not able to locate documentation of the monthly evacuation drills for February, March, and April of 2024. Administration stated that the drills has been completed.
Plan of Correction: We will ensure all documents are in the correct location.
Standard 8VAC20-780-570-A
Based on observation and interview, the center did not ensure that when a child was placed in a high chair, the protective belt was fastened securely.

Evidence:
1. A two year old child was observed sitting in a high chair. The chair contained a protective belt was not fastened around the child.
2. Administration acknowledged that the protective belt was not bucked.
Plan of Correction: We will ensure staff understands to properly secure children in seats.
Standard 8VAC20-780-70
Based on a review of five staff records and interview, the center did not ensure that two staff records were complete.

Evidence:
1. Administration identified staff #2 (date of employment: 4/25/24) and staff #3 (date of employment: 4/26/24) as program leaders. The records did not contain documentation to demonstrate that the individuals possessed the education and experience required by the job position.
2. Administration stated that the staff were qualified but the education documentation and resumes were not in the record.
Plan of Correction: We will ensure all documents are in the correct files.
View original record on Virginia Department of Social Services