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Phases Prep Academy School House

Inspection · 2025-04-15

Date
2025-04-15
Complaint Related
No
Licensing Inspector
Jennifer Moore
(540) 430-0384
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-820 THE LICENSE.
8VAC20-820 THE LICENSING PROCESS.
8VAC20-820 HEARINGS PROCEDURES.
8VAC20-770 Background Checks
20 Access to minor?s records
22.1 Early Childhood Care and Education
63.2 Child Abuse & Neglect

During the inspection, the inspector reviewed the areas listed above to include standards found out of compliance during the previous inspection. Unless otherwise noted as a violation within this inspection report, the provider was in compliance with the standards reviewed. If there were any serious injuries or fatalities related to a violation, the details will be included in the description of the violation.

Inspector Notes

An unannounced, on-site monitoring inspection was conducted on 4/15/2025. The on-site inspection began at 9:38 am and ended at 1:25 pm. The inspector reviewed compliance in the areas listed above. There were 21 children present and 4 staff. The inspector reviewed 5 children?s records and 5 staff records on-site.This inspection included document review, a tour of the facility, interviews, observations and measurements.

Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program.

Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the violation will be or has been corrected. Submit your POC within five business days from today, which will be the close of business on 4/22/2025.
A POC submitted after this date will not appear on the public website.

Violations

3
Standard 22.1-289.035-B-4
The center is required to obtain background checks from any state in which the individual has resided in the preceding five years.

The center did not request a criminal background check from one state for Staff #1, who has been employed for over 3 months. Staff #1 has supervised children alone.
Plan of Correction: We were initially informed that the criminal background check was included with the
others, and that the one we were requesting wasn't needed,but later learned that was incorrect
information. Moving forward, we will confirm all requirements with the VA inspector. The
additional background check has been requested and confirmation submitted.
Standard 22.1-289.057-A
The program is required to submit to VDH and implement a plan to test potable water for lead.

The program did not have evidence of a testing plan submitted to VDH.
Plan of Correction: We submitted the plan to our inspector on 12/30/24 but were unaware it also needed to be sent to VDH. Once informed, we promptly sent it to them and submitted samples to the lab. Since January 2025, we have used purified and/or bottled water.
Standard 8VAC20-780-350-B-3
The required ratio for children 2 years of age is 1:8.

Staff #1 and staff #2 were supervising a two year old classroom with 13 children. Staff #1 left the classroom area three times, leaving staff #2 five children over the required ratio for up to 2 minutes.
Plan of Correction: We will ensure staff understands sight AND sound.
View original record on Virginia Department of Social Services