Inspection · 2024-01-31
Date
2024-01-31
Complaint Related
No
Licensing Inspector
Krysten Hunt
(804) 335-6724
(804) 335-6724
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No
Areas Reviewed
8VAC20-780 Administration.
20 Access to minor?s records
8VAC20-780 Staff Qualifications and Training.
22.1 Early Childhood Care and Education
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-770 Background Checks
Inspector Notes
An unannounced on-site renewal inspection was conducted on 1/31/2024. There were 25 children, ages 2 years -4 years, and 4 staff members present during the inspection. The inspector observed the following: Melody Makers, free choice activities, and lunch. A total of 5 children?s records were reviewed. The inspector discussed the following with staff: attendance requirements. The inspector arrived at 11:05 AM and departed at 12:30 PM.
Kelly Campbell
Licensing Inspector
Office of Child Care Health and Safety
Division of Early Childhood Care and Education
Phone# 540-309-2494
Kelly.campbell@doe.virginia.gov
Violations
7Standard 8VAC20-780-150-B
Based on record review, the center failed to
ensure that each report of immunization and
physical examination shall include the date of
the physical examination and dates immunizations were received and shall be signed by a physician, his designee, or an
official of a local health department.
Evidence:
1. The immunization report and physical exam in the record for Children # 2 and 4 was not signed by a physician, his designee, or an official of a local health department.
ensure that each report of immunization and
physical examination shall include the date of
the physical examination and dates immunizations were received and shall be signed by a physician, his designee, or an
official of a local health department.
Evidence:
1. The immunization report and physical exam in the record for Children # 2 and 4 was not signed by a physician, his designee, or an official of a local health department.
Plan of Correction: Immunizations will be signed when children enter the program.
Standard 8VAC20-780-270-A
Based on review of center, the center failed to ensure that all areas and equipment are safe, clean and operable condition.
Evidence:
The storm door at the entrance had cracks in the Plexi glass with duct tape keeping it together.
Evidence:
The storm door at the entrance had cracks in the Plexi glass with duct tape keeping it together.
Plan of Correction: The College will be notified and will fix or replace the door.
Standard 8VAC20-780-350-B-4
Based on observation, the center failed to ensure that the ratio for 3?4-year-olds was met.
Evidence:
Upon arrival at 11:05 AM all three preschool classes were in the large pre-k room participating in Melody Makers. There were 22 children present. Staff # 1 was in her office with a window to view the children. The 2 Melody Maker Staff are not counted in ratio or supervision. The required ratio is 1 staff to 10 children. Three staff were required.
Evidence:
Upon arrival at 11:05 AM all three preschool classes were in the large pre-k room participating in Melody Makers. There were 22 children present. Staff # 1 was in her office with a window to view the children. The 2 Melody Maker Staff are not counted in ratio or supervision. The required ratio is 1 staff to 10 children. Three staff were required.
Plan of Correction: From now on all three staff will be in the room when Melody Makers are present.
Standard 8VAC20-780-560-G
Based on observation, the center failed to ensure that all food brought from home was clearly labeled and dated.
Evidence:
In the preschool room there were four lunch boxes that were not clearly labeled to identify the owner and dated.
Evidence:
In the preschool room there were four lunch boxes that were not clearly labeled to identify the owner and dated.
Plan of Correction: The lunches will be labeled with the owners name and dated.
Standard 8VAC20-780-560-L
Based on observation, the center failed to ensure that staff sat with the children during meal time.
Evidence:
Observed two classes having lunch, staff was not sitting with the children.
Evidence:
Observed two classes having lunch, staff was not sitting with the children.
Plan of Correction: Teachers will be reminded to sit with the children during meal time.
Standard 8VAC20-780-60-A
Based on record review, the center failed to ensure that the separate record for each enrolled child shall contain all the elements as required by the standards.
Evidence:
1. The record for Child #1 did not include the following information: address of one of the two designated people to call in an emergency if a parent cannot be reached and parent work phone number.
2. The record for Child #2 did not include the following information: parents work phone number.
3. The record for Child # 3 did not include the following information: physician?s name and contact number and both parents work phone number.
4. The record for Child #5 did not include the following information: both parents work phone number.
Evidence:
1. The record for Child #1 did not include the following information: address of one of the two designated people to call in an emergency if a parent cannot be reached and parent work phone number.
2. The record for Child #2 did not include the following information: parents work phone number.
3. The record for Child # 3 did not include the following information: physician?s name and contact number and both parents work phone number.
4. The record for Child #5 did not include the following information: both parents work phone number.
Plan of Correction: Center will make sure that all parents complete the missing information.
Standard 8VAC20-780-80-A
Based on review of the attendance and
interviews with staff, the center failed to ensure that for each grouping of children, the center maintained a written record of
daily attendance that documented the arrival
and departure of each child in care as it
occurred.
Evidence:
Reviewed four attendance records in four different groupings of children. Three attendance records did not indicate when children departed each day.
interviews with staff, the center failed to ensure that for each grouping of children, the center maintained a written record of
daily attendance that documented the arrival
and departure of each child in care as it
occurred.
Evidence:
Reviewed four attendance records in four different groupings of children. Three attendance records did not indicate when children departed each day.
Plan of Correction: Attendance will be done to indicate the arrival and departure of children as it occurs.