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Karen Jordan

Inspection · 2024-07-31

Date
2024-07-31
Complaint Related
No
Licensing Inspector
Christine Mahan
(757) 404-0568
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-800 Administration
8VAC20-800 Personnel
8VAC20-800 Household Members
8VAC20-800 Physical Health of Caregivers and Household Members
8VAC20-800 Caregiver Training
8VAC20-800 Physical Equipment and Environment
8VAC20-800 Care of Children
8VAC20-800 Preventing the Spread of Disease
8VAC20-800 Emergencies
8VAC20-800 Nutrition
8VAC20-800 Transportation
8VAC20-800 Nighttime Care
8VAC20-820 THE LICENSE.
8VAC20-820 THE LICENSING PROCESS.
8VAC20-820 HEARINGS PROCEDURES.
8VAC20-770 Background Checks
20 Access to minor?s records
22.1 Early Childhood Care and Education
54.1 Provider must be MAT certified to administer prescription medication.
63.2 Child abuse

Inspector Notes

An unannounced, on-site (monitoring) inspection was initiated and concluded on July 31, 2024. The on-site inspection began at 3:05pm and ended at 4:15pm. The inspector reviewed compliance in the areas listed above. There were 8 children present and 1 caregivers; the point total was 10 The inspector reviewed 5 children?s records, 1 staff record and 1 household member record on-site on July 31, 2024.
This inspection included document review, tour of the facility, interviews and observations. Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program.

Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the deficient practice will be or has been corrected. Submit your POC within five (5) business days from today, which will be the close of business on August 9, 2024. A POC submitted after this date will not appear on the public website.

Violations

3
Standard 8VAC20-800-100-A
Based on record review and provider interviews, the provider did not ensue to obtain documentation of a physical examination by or under the direction of a physician prior to a child?s attendance or within 30 days after the first day of attendance.

Evidence: Provider confirmed Child #5?s record was missing a copy of a physical and the first date of attendance was 4-9-2024.
Plan of Correction: The physical examination documentation has been obtained from the parents.
Standard 8VAC20-800-50-A
Based on record review and provider interviews, the provider did not ensue to maintain a written record of children in attendance each day.

Evidence: The provider confirmed 4 out of 8 children observed were not listed on the daily attendance sheet.
Plan of Correction: My daily attendance sheet is up to date. The daily attendance sheet shall be maintained daily.
Standard 8VAC20-800-60-B
Based on record review and provider interviews, the provider did not ensue to maintain a record for each enrolled child with all the required information.

Evidence: The provider confirmed the following was missing from the children?s records;
1. Child #2?s record did not include the telephone number for one of the parents listed.
2. Child #1?s record did not include the employment telephone numbers for both parents listed.
Plan of Correction: All required information in each enrolled child's record has been completed with work phone numbers. Child #1 number updated. Child #2 work #'s updated.
View original record on Virginia Department of Social Services