Inspection · 2024-07-15
Licensing Inspector
Christina Jones
(540) 340-2672
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No
Areas Reviewed
8VAC20-800 Administration
8VAC20-800 Personnel
8VAC20-800 Physical Health of Caregivers and Household Members
8VAC20-800 Caregiver Training
8VAC20-800 Physical Equipment and Environment
8VAC20-800 Care of Children
8VAC20-800 Preventing the Spread of Disease
8VAC20-800 Medication Administration
8VAC20-800 Emergencies
8VAC20-800 Nutrition
8VAC20-770 Background Checks
22.1 Background Checks Code, Carbon Monoxide
Inspector Notes
An unannounced, on-site renewal inspection was initiated on 7/15/2024 and completed on 7/15/2024. The on-site inspection began at 11:30am and ended at 12:30pm. The inspector reviewed compliance in the areas listed above. There were 6 children present and 2 providers. The inspector reviewed 4 children?s records and 2 provider records on-site. This inspection included document review, a tour of the home, interviews and observations. Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program.
Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the deficient practice will be or has been corrected. Submit your POC within five (5) business days from today, which will be the close of business on 7/24/2024. A POC submitted after this date will not appear on the public website.
If you have further questions about this inspection please contact Donna Liberman at 540-359-5244 or Donna.Liberman@doe.virginia.gov.
Standard 22.1-289.035-B-4
Based on review of two provider records, Out of State background checks were not conducted as required for providers who indicated they have lived outside of Virginia in the past five years. Evidence: the record for provider #2, (Date of hire: 3/18/2024), who indicated that they have lived out of the state of Virginia in the past five years, had no documentation of an out of child abuse and neglect search request.
Plan of Correction: The criminal history report that I have on my employee happens to be the one from Maryland which seems to cover all parts of the background investigation. However, the report may not cover the necessary background check for child abuse. With that in mind, I have contacted the Director for an additional report.
Standard 8VAC20-800-170-B
Based on review of two provider records, not all initial TB tests/screenings were completed within 30 days prior to hire. Evidence: the record for provider #2 (date of hire: 3/18/2024) had a TB test/screening dated 12/7/2023.
Plan of Correction: I have one employee only who was sent for a TB test at the top of the year prior to their employment. However the TB test seem to be too old for the inspection with my review. The employee has made an appointment to have a TB test retaken.
Standard 8VAC20-800-40-A
(Repeat Violation) Based on observation, the provider failed to ensure that the total number of children receiving care at any one time does not exceed the maximum licensed capacity of the home. Evidence: 6 children were observed in attendance. The current license only allows four children in attendance at any one time.
Plan of Correction: From my last conversation with my license inspector I was instructed to not only renew my license but to send my special use permit with the change for the number of students. After sending these articles, I was told that the numbers would be changed for the students. Two students have agreed to not attend camp until I receive the change on my license.
Standard 8VAC20-800-50-A
(Repeat Violation) Based on review of documentation, the provider failed to ensure all children were included on the written record of children in attendance. Evidence: the attendance record for 7/15/24 listed 5 children; however, 6 children were observed in care.
Plan of Correction: During the summer many students go on long family trips. This date of my inspection visit one of the students returned and had not been added to the list yet. The child was added to the list.
Standard 8VAC20-800-750-B
Based on observation, topical skin products were accessible to children in care. Evidence: there was sunscreen and insect repellant sitting on top of a desk, in a room with the door open, that was accessible to children in care.
Plan of Correction: Students are asked to put on their sunblock and bug repellant at home prior to entering the school. Many times I find bug repellant and sunblock in their camp bags. I remove it and put it on my desk. However, I have sent a bug repellant and sunscreen back home.