Inspection · 2024-06-11
Licensing Inspector
Florence Martus
(804) 389-0157
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No
Areas Reviewed
8VAC20-780 ADMINISTRATION
8VAC20-780 STAFF QUALIFICATIONS AND TRAINING
8VAC20-780 PHYSICAL PLANT
8VAC20-780 STAFFING AND SUPERVISION
8VAC20-780 PROGRAMS
8VAC20-780 SPECIAL CARE PROVISIONS AND EMERGENCIES
8VAC20-780 SPECIAL SERVICES
8VAC20-820 THE LICENSE
8VAC20-770 BACKGROUND CHECKS (8VAC20-770)
22.1 BACKGROUND CHECKS CODE; CARBON MONOXIDE
Inspector Notes
An unannounced renewal inspection was conducted from 9:50 am - 11:45 am. There were 39 children in care being supervised by 7 staff. The children were observed playing outdoors, eating breakfast, and watching television. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies and nutrition. A total of five child records and three staff records were reviewed.
Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program. If you have questions regarding this inspection you may contact Sharon Allen at 540-272-2941 or sharon.allen@doe.virginia.gov.
Standard 8VAC20-780-60-A
Based on review of five children's records it was determined that not all records were complete. Evidence: The records for child A (start date: 3/9/24), Child B (start date: 1/19/24), child C (start date: 3/27/24), Child D (start date: 1/16/24), and Child E (start date: 1/16/24) were missing the following documents from their record: 1. Name and phone number of child's physician. 2. Written agreements between the parent and the center. 3. Previous child care and schools attended by the child.
Plan of Correction: The administrator will utilize the department of education model registration form for each child and request all of the required information from the parents of Child A, B, C, D, and E.
Standard 8VAC20-780-60-A-7
Based on review of five children's records it was determined that the record for each child did not document if the child had any allergies and actions to take in an emergency situation. The records for child A (start date: 3/9/24), Child B (start date: 1/19/24), Child C (start date: 3/27/24), Child D: (start date: 1/16/24), and Child E (start date: 1/16/24) did not have documentation regarding if the children had any allergies an actions to take in an emergency situation.
Plan of Correction: The administrator will utilize the department of education model registration form for each child and request all of the required information from the parents of Child A, B, C, D, and E.
Standard 8VAC20-780-60-A-9
Based on review of five children's records it was determined that not all records contained documentation if the child had any chronic physical problems, pertinent developmental information and any special accommodations needed. Evidence: The records for child A (start date: 3/9/24), Child B (start date: 1/19/24), Child C (start date: 3/27/24), Child D: (start date: 1/16/24), and Child E (start date: 1/16/24) did not document if each child had any chronic physical problems, pertinent developmental information and any special accommodations needed.
Plan of Correction: The administrator will utilize the department of education model registration form for each child and request all of the required information from the parents of Child A, B, C, D, and E.
Standard 8VAC20-780-70
Based on review of three staff records it was determined that not all records were complete. Evidence: The record for Staff A (start date: 06/04/2024) did not have documentation of at least two references on file.
Plan of Correction: The administrator will request references for staff A.
Standard 8VAC20-780-80-A
REPEAT VIOLATION
Based on interviews it was determined that a written record of daily attendance that documents the arrival and departure of each child as it occurs was not accessible for each group of children. Evidence: Three groups of children were observed during the inspection. Attendance was kept on an electronic application on each staff persons phone. This application is not documented in writing as required and is not easily accessible to the licensing inspector or emergency personnel.
Plan of Correction: The facility will begin utilizing the department of education model attendance form for tracking the arrival and departure of each child as it occurs for each grouping of children.