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Kokab Deen

Inspection · 2024-06-25

Date
2024-06-25
Complaint Related
No
Licensing Inspector
Charles Perkins
(703) 309-3963
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8 VAC 20-800 Administration
8 VAC 20-800 Personnel
8 VAC 20-800 Household Members
8 VAC 20-800 Physical Health of Caregivers and Household members
8 VAC 20-800 Caregiver Training
8 VAC 20-800 Physical Equipment and Environment
8 VAC 20-800 Care of Children
8 VAC 20-800 Preventing the Spread of Disease
8 VAC 20-800 Emergencies
8 VAC 20-800 Nutrition
8 VAC2 0-820 THE LICENSE
8 VAC 20-820 THE LICENSING PROCESS
8 VAC 20-770 Background Checks
20 Access to minor?s records
22.1 Background Checks Code, Carbon Monoxide
63.2 Child abuse and neglect

Inspector Notes

This initial inspection was initiated by licensing staff and concluded on 06/25/2024, between the hours of 9:30 am to 1:30 pm. There were 4 children present (10 points), ranging from infant to preschool-age, with 2 caregivers supervising. The children were engaged in the following: toy play, music, learning, bathroom breaks, diapering, hand washing, lunch, nap time, and other organized activities. The inspector reviewed compliance in the areas of administration; physical plant; staffing and supervision; programming; special care and emergencies; and nutrition. A total of 4 children file, and 2 staff files were reviewed.

Information gathered during the inspection determined that there were (5) non-compliances with the applicable standards. These violations were documented on the Violation Notice issued to the home.

If you should have any questions, please call or send an email to charlie.perkins@doe.virginia.gov. Thank you.

Charlie Perkins,
Licensing Inspector
(703) 309-3963

Violations

5
Standard 8VAC20-800-100-A
Based on review, 2 of 4 children files indicated that the Provider did not obtain documentation of a physical examination (by or under the direction of a physician) within 30 days after their first day of attendance.

Evidence -
1. On the date of inspection (06/25/2024), documentation of a physical was not available for review for: Child #2 (start date - 06/05/2023), and Child #4 (start date - 11/01/2021).
2. Both Child #2 and Child #4 were in care on the date of inspection.
Plan of Correction: All missing information will be obtained and placed on file.
Standard 8VAC20-800-70-B
Based on review, 4 of 4 children files indicated that not all of the required documentation was not available.

Evidence -
The following documentation (signed by the child's parent and used as written acknowledgement of the receipt of this information) was not on file:
1. The Information for Parents form - Child #2
2. Medication Administration - Decision to Administer form - Child #1, #2, #3, #4
3. Provisions of the Emergency Preparedness & Response Plan form - Child #1, #2, #3, #4
4. Liability Declaration form - Child #1, #2, #3, #4
Plan of Correction: All missing information will be obtained and placed on file.
Standard 8VAC20-800-780-B
Based on review, 3 of 4 children files indicated that annually, the Provider did not review with the parent, the emergency contact information (required in 8VAC20-800-60 B 2) to ensure the information was correct, and obtain the parent's signed acknowledgment of this review.

Evidence -
On the date of inspection (06/25/2024), the following children had out of date reviews:
1. Child #1 (last review was dated - 10/03/2022)
2. Child #2 (last review was dated - 06/04/2023)
3. Child #4 (last review was dated - 11/01/2022)
Plan of Correction: All missing reviews will be obtained and placed on file.
Standard 8VAC20-800-80-A
Based on review, 1 of 4 children files reviewed indicated that documentation of each child's proof of identification was on file within seven business days of the child's start date.

Evidence -
1. On the date of inspection (06/25/2024), documentation of the proof of identification for Child #2 was not available for review.
2. The start date for Child #2 was listed as 06/05/2023.
Plan of Correction: All missing information will be obtained and placed on file.
Standard 8VAC20-800-90-C
Based on review, 1 of 4 children files indicated that the Family Day Home did not obtain documentation of additional immunizations (for a child who was not exempt from the immunization requirements according to subsection B of this section) once every six months for children under the age of two years.

Evidence -
1. On the date of inspection (06/25/2024), the current immunization page on file for Child #3 was dated - 09/11/2023.
2. Based on information on file, on the date of inspection, Child #3 was under the age of two years.
Plan of Correction: All missing information will be obtained and placed on file.
View original record on Virginia Department of Social Services