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YMCA School Age Child Care @ Occohannock Elementary

Inspection · 2025-03-12

Date
2025-03-12
Complaint Related
No
Licensing Inspector
Kimberly Sampson
(757) 354-7307
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-820 THE LICENSE.
8VAC20-820 THE LICENSING PROCESS.
8VAC20-770 Background Checks (8VAC20-770)
20 Access to minor?s records
22.1 Background Checks Code, Carbon Monoxide
63.2 Child Abuse & Neglect

Inspector Notes

An unannounced, on-site renewal inspection was completed on 03/12/2025, as a part of the conditional licensure period. The on-site inspection began at 3:15 pm and ended at 4:00 pm. The inspector reviewed compliance in the areas listed above. There were 28 children present and 9 staff. The inspector reviewed 5 children?s records and 7 staff records electronically on 3/21/2025. This inspection included a document review, tour of facility, interviews, observations and measurements. Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program.

If your plan of correction (POC) had not been provided during the exit interview of the inspection, please complete POC and date to be corrected sections for each violation cited on the violation notice. Specify how the deficient practice will be or has been corrected. Submit your POC within five (5) business days from today, which will be the close of business on 04/04/2025. A POC submitted after this date will not appear on the public website.

Violations

6
Standard 22.1-289.035-B-4
The center is required to obtain background checks from any state in which the individual has resided in the preceding five years.

Staff #4, employed for more than 9 months, did not have documentation of requesting a central registry check from one state and no documentation of requesting a central registry check or criminal history check from a different state.
Plan of Correction: Not available online. Contact Inspector for more information.
Standard 8VAC20-770-60-C-2
For staff hired before July 1, 2024, providers must obtain the results of a central registry search for an employee, within 30 days of service.

Caregiver #4 did not have central registry search results during the inspection and has been employed for over 9 months.

Caregiver #7 did not have central registry search results during the inspection and has been employed for over 50 days.
Plan of Correction: Not available online. Contact Inspector for more information.
Standard 8VAC20-780-160-A
Documentation of a negative tuberculosis (TB) screening must be submitted at the time of employment, before coming into contact with children, and shall have been completed within the last 30 days of the date of employment.

Staff #1 had no documentation and had been employed for over two years, Staff #3 had no documentation and had been employed for two days, Staff #5 had no documentation and had been employed for nine days, and Staff #3 had no documentation and had been employed for two days.
Plan of Correction: Not available online. Contact Inspector for more information.
Standard 8VAC20-780-240-A
Staff are to complete the VDOE sponsored online orientation course within 90 days of hire.

Staff #4, who is working with children, has not yet completed this course which is overdue by 6 months.
Plan of Correction: Not available online. Contact Inspector for more information.
Standard 8VAC20-780-550-P
The center shall maintain a written record of children's serious and minor injuries in which entries are made the day of occurrence.

The injury record for child #6 did not contain future action to prevent recurrence.
Plan of Correction: Not available online. Contact Inspector for more information.
Standard 8VAC20-780-70
Emergency contacts shall be kept on site for each staff person.

There were no emergency contacts for staff on site.
Plan of Correction: Not available online. Contact Inspector for more information.
View original record on Virginia Department of Social Services