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Rhyme and Reason Academy

Inspection · 2025-01-28

Date
2025-01-28
Complaint Related
No
Licensing Inspector
Emily Walsh
(757) 404-2575
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

Areas of Standards Reviewed:
8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-820 THE LICENSE.
8VAC20-820 THE LICENSING PROCESS.
8VAC20-820 HEARINGS PROCEDURES.
8VAC20-770 Background Checks

During the inspection, the inspector reviewed the areas listed above to include standards found out of compliance during the previous inspection. Unless otherwise noted as a violation within this inspection report, the provider was in compliance with the standards reviewed. If there were any serious injuries or fatalities related to a violation, the details will be included in the description of the violation.

Inspector Notes

An unannounced, on-site monitoring inspection was initiated and completed on 01/28/2025, as a part of the conditional licensure period. The inspection began at 10:30 AM and ended at 12:00 PM. The inspector reviewed compliance in the areas listed above. CDC: There were 5 children present and 2 staff. The inspector reviewed 3 children's records and 2 staff records. This inspection included:
? document review,
? tour of the facility,
? interviews, and
? observations.

Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program.

Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the violation will be or has been corrected. Submit your POC within five business days from today, which will be the close of business on February 5, 2025 Plans of correction submitted after this date will not appear on the website.

Violations

8
Standard 22.1-289-036-E
No person shall be involved in the day-to-day operations of the child day center, shall be alone with, in control of, or supervising one or more children, without first having completed any required background check.
Staff 2 worked with the children for 6 days before the results of a criminal record check (fingerprinting) were obtained.
Plan of Correction: The facility responded with the following:
Her Sworn Statement was completed but we were waiting for results for her criminal record check. Though she was in the facility, she was not left alone with children until her check came back. To prevent this from happening again, we are working to have substitutes and backup staff trained in case our primary teacher quits without notice again.
Standard 22.1-289.057-A
Each child day program that serves preschool-age children shall develop and implement a plan to test potable water from sources identified by the U.S. Environmental Protection Agency as high priority, including bubbler-style and cooler-style drinking fountains, kitchen taps, classroom combination sinks and drinking fountains, office sinks, classroom sinks, and sinks known to be or visibly used for consumption.
The facility has not tested the potable water using a certified lab as opposed to a home testing kit.
Plan of Correction: The facility responded with the following:
Our at-home testing kit showed the water to be within EPA standards, and we will search for a lab that will repeat the test for us.
Standard 8VAC20-780-140-A
Each child shall have a physical examination by or under the direction of a physician before the child's attendance or within 30 days after the first day of attendance.
Child 1 has attended care for three months without obtaining a physical examination.
Plan of Correction: The facility responded with the following:
We informed the child's parent that the letter from the doctor was insufficient and they need to acquire a state approved physical exam. I told them already verbally. but I'm sending it in writing with our weekly newsletter this Friday, Jan 31, 2025.
Standard 8VAC20-780-160-A
Each staff member and individual from an independent contractor shall submit documentation of a negative tuberculosis screening at the time of employment and before coming into contact with children. The screening shall have been completed within the last 30 calendar days of the date of employment.
Staff 2 was employed 18 days before obtaining a tuberculosis screening.
Plan of Correction: The facility responded with the following:
We had difficulty getting an appointment for the TB test in a timely manner. To prevent this from happening again, we are working to have substitutes and backup staff trained in case our primary teacher quits without notice again.
Standard 8VAC20-780-240-I
Documentation of orientation training of new staff shall include all required training topics, the training delivery method and entity or individual providing the training.
Th documentation of orientation training for staff 2 did not include all required training topics, the delivery method or the individual providing the training.
Plan of Correction: The facility responded with the following:
A new copy of VA model form orientation training has been printed to confirm that our staff member received the required orientation before starting work.
Standard 8VAC20-780-270-B
Heat shall be supplied from a heating system approved in accordance with the Uniform Statewide Building Code (USBC, 13 VAC 5-62) except for camps. The heating system shall have appropriate barriers to prevent children from being burned, shocked, or injured from heating equipment. Portable heaters may only be used in an emergency.
There were two space heaters in use. One space heater was in use on the floor of the children's classroom. There was no barrier around the heater to prevent children from touching the front grill that was hot enough to burn hands.
Plan of Correction: The facility responded with the following:
Space heaters removed.
Standard 8VAC20-780-500-A
Children's hands shall be washed with soap and running water or disposable wipes before and after eating meals.
Children's hands were not washed with soap and running water or disposable wipes before and after eating lunch.
Plan of Correction: The facility responded with the following:
We will stop using hand sanitizer before meals and have the children go to the bathroom instead.
Standard 8VAC20-780-560-J
Tables shall be sanitized before and after each use for feeding.
The tables were not sanitized before the children ate lunch.
Plan of Correction: The facility responded with the following:
This is already our procedure, but we broke our normal routine due to the inspection itself. We discussed the matter at a staff meeting and will continue to sanitize tables before and after meals.
View original record on Virginia Department of Social Services