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Rhyme and Reason Academy

Inspection · 2025-10-06

Date
2025-10-06
Complaint Related
No
Licensing Inspector
Emily Walsh
(757) 404-2575
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

Areas of Standards Reviewed:
8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-820 THE LICENSE.
8VAC20-820 THE LICENSING PROCESS.
8VAC20-820 HEARINGS PROCEDURES.
8VAC20-770 Background Checks
20 Access to minor?s records
22.1 Early Childhood Care and Education
63.2 Child Abuse & Neglect

During the inspection, the inspector reviewed the areas listed above to include standards found out of compliance during the previous inspection. Unless otherwise noted as a violation within this inspection report, the provider was in compliance with the standards reviewed. If there were any serious injuries or fatalities related to a violation, the details will be included in the description of the violation.

Inspector Notes

An unannounced, on-site monitoring inspection was initiated and completed on 10/06/2025, as a part of the licensure period. The on-site inspection began at 10:00 AM and ended at 11:05 AM. The inspector reviewed compliance in the areas listed above. There were 8 children present and 2 staff. The inspector reviewed 5 children?s records and 2 staff records on-site.
This inspection included:
? document review,
? tour of the facility,
? interviews, and
? observations.

Information gathered during the inspection determined non-compliance with applicable
standards or law, and violations are documented on the violation notice issued to the program.

Violations

7
Standard 22.1-289.011-F
The license and any other documents required by the Superintendent shall be posted in a conspicuous place on the licensed premises.
The facility did not post a copy of the most recent OCCHS inspection.
Plan of Correction: Facility response:
A copy of the most recent OCCHS inspection will be posted on the parent information board.
Standard 8VAC20-780-160-A
Each staff member shall submit documentation of a negative tuberculosis screening that was completed within the last 30 calendar days prior to the date of employment.
The tuberculosis screening for staff 2 was obtained 12 days after employment.
Plan of Correction: Facility response:
In the future, documentation of tuberculosis screenings for new employees will be obtained within 30 days prior to employment.
Standard 8VAC20-780-260-A
The center shall provide to the licensing representative an annual fire inspection report from the appropriate fire official having jurisdiction.
The most recent fire department inspection is dated 9/5/2024.
Plan of Correction: Facility response:
The fire inspector came to the facility last week but has not yet provided documentation. The fire department will be contacted to obtain the inspection document.
Standard 8VAC20-780-260-B
After the first license, annual approval from the health department shall be provided.
The most recent environmental sanitation inspection by the health department is dated 9/3/2024.
Plan of Correction: Facility response:
The health department will be contacted to conduct our annual environmental sanitation inspection.
Standard 8VAC20-780-550-D
The center shall implement a monthly practice evacuation drill.
There was no evacuation drill documented for September 2025.
Plan of Correction: Facility response:
Evacuation drills will be conducted and documented at least once every month.
Standard 8VAC20-780-60-A
Each center shall maintain and keep at the center a separate record for each child enrolled which shall contain the names, addresses and telephone numbers of two persons to contact in case of emergency when a parent cannot be reached.
There was no street address for one of the emergency contact persons in the record of child 2.
Plan of Correction: Facility response:
Street addresses for all emergency contact persons will be obtained.
Standard 8VAC20-780-70
The staff records kept for each staff person shall include documentation that at least two references as to character and reputation as well as competency were checked before employment.
There were no documented reference checks in the file provided for staff 2.
Plan of Correction: Facility response:
At least two references will be obtained and documented prior to the hire of employees.
View original record on Virginia Department of Social Services