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Plaza Christian Academy

Inspection · 2025-01-07

Date
2025-01-07
Complaint Related
No
Licensing Inspector
Heather Harrell
(757) 334-4329
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-770 Background Checks
20 Access to minor's records
22.1 Early Childhood Care and Education
63.2 Child Abuse & Neglect

During the inspection, the inspector reviewed the areas listed above. Unless otherwise noted as a violation within this inspection report, the provider was in compliance with the standards reviewed. If there were any serious injuries or fatalities related to a violation, the details will be included in the description of the violation.

Inspector Notes

An unannounced, on-site monitoring inspection was initiated on 1/7/25 and completed on 1/7/25, as a part of the conditional licensure period. The on-site inspection began at 11:00am and ended at 1:30pm. The inspector reviewed compliance in the areas listed above. There were 19 children present and 7 staff. The inspector reviewed 5 children?s records and 6 staff records on-site. This inspection included document review, a tour of the facility, interviews and observations. Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program.

Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the violation will be or has been corrected. Submit your POC within five business days from today, which will be the close of business on 1/20/25. A POC submitted after this date will not appear on the public website.

Violations

6
Standard 8VAC20-780-140-A
Physical examinations completed by a physician shall be obtained prior to the first day of attendance or within 30 days after the first day of attendance.

There was no physical examination in the records of child 1, child 2 or child 3, all of whom have been enrolled for over 2 months.
Plan of Correction: The center responded with the following: We have requested physical examinations from all students with a 7 day deadline, unless a doctor's appt is scheduled within 14 days. This document has also been added to our enrollment checklist and required prior to 1st day, unless child has a scheduled doctor's appt within 25 days of their start date.
Standard 8VAC20-780-160-A
Documentation of a negative tuberculosis (TB) screening must be submitted at the time of employment, before coming into contact with children, and shall have been completed within the last 30 days of the date of employment.

The TB screening for staff 1 was completed two days after the date of employment.
Staff 4 has no documentation of a TB screening and has been employed for over two months.
The TB screening for staff 5 was completed 2 months after the date of employment.
Plan of Correction: The center responded with the following: Staff 1's file has been notated to reflect the TB violation. Staff 4' misplaced original TB results. We requested a new test and employee was not permitted to return without results. Updated results have been added to the file.
Standard 8VAC20-780-240-A
Staff are to complete the VDOE sponsored online orientation course within 90 days of hire.

Staff 3, who is working with children, has not yet completed this course which is overdue by 1 month.
Plan of Correction: The center responded with the following: Staff have been provided time to complete training onsite with supervision to ensure completion. New employees are required to complete training before first day or within 7 days of start date. Staff 3 has been provided time to complete training onsite with supervision to ensure completion.
Standard 8VAC20-780-280-B
Hazardous substances such as cleaning materials shall be kept in a locked place using a safe locking method that prevents access by children.

Sanitizer, disinfectant, multi-purpose cleaner and window/glass cleaner were in an unlocked cabinet above the sink in the infant room. Air freshener, sanitizer and disinfectant were also found on an open shelf in the toddler classroom.
Plan of Correction: The center responded with the following: All hazardous materials have been removed from unlocked areas and
placed in locked cabinets. All staff have been updated with the current code and can result in written statement in employee file, if administration finds any future violations.
Standard 8VAC20-780-450-A
Cots used by children during the designated rest period shall have linens consisting of a top cover and a bottom cover.

There were four children napping on cots that did not have a bottom cover.
Plan of Correction: The center responded with the following: Cot covers for all children have been ordered and placed on cots. Moving forward, Plaza Christian Academy will provide a cot cover for any enrolled child, to ensure all cots adhere to code.
Standard 8VAC20-780-70
Staff records shall include a name, address and telephone number of a person to be notified in an emergency, documentation that two or more references as to character and reputation as well as competency were checked before employment and documentation to demonstrate the the individual possesses the education required for the job position.

The records for staff 1, employed for 4 months, does not contain emergency contact information or documentation of two reference checks.
The record for staff 2, employed for 4 months, does not contain emergency contact information, documentation of two reference checks or documentation that they possess the education required for their job position.
The records for staff 3, employed for 4 months, does not contain emergency contact information and contains documentation of only one reference check.
The records for staff 4, employed for over 2 months, does not contain emergency contact information, documentation of two reference checks or documentation that they possess the education required for their job position.
The records for staff 5, employed for over 2 months, does not contain emergency contact information or documentation of two reference checks.
The records for staff 6, employed for less than 1 week, does not contain emergency contact information or documentation of two reference checks.
Plan of Correction: The center responded with the following: All files will be updated to reflect the reference calls completed prior to their employment. Emergency contact forms have been provided to each employee.(all staff completed and in file) Requests of missing qualification paperwork have been made. Failure to provide all requested paperwork by 1/21/2025 will result in unpaid leave.
View original record on Virginia Department of Social Services