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Ivybrook Academy Midlothian

Inspection · 2025-01-30

Date
2025-01-30
Complaint Related
No
Licensing Inspector
Sharon Curlee
(804) 840-8312
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-820 THE LICENSE.
8VAC20-820 THE LICENSING PROCESS.
8VAC20-820 HEARINGS PROCEDURES.
8VAC20-770 Background Checks
63.2 Child Abuse & Neglect
22.1 Early Childhood Care and Education
20 Access to minor?s records

During the inspection, the inspector reviewed the areas listed above to include standards found out of compliance during the previous inspection. Unless otherwise noted as a violation within this inspection report, the provider was in compliance with the standards reviewed. If there were any serious injuries or fatalities related to a violation, the details will be included in the description of the violation.

Inspector Notes

An unannounced, on-site monitoring inspection was initiated on January 30, 2025, and completed on January 30, 2025, as a part of the conditional licensure period. The on-site inspection began at 10:00 am and ended at 12:40 pm. The inspector reviewed compliance in the areas listed above. There were 23 children present and five staff. The inspector reviewed five children?s records and eight staff records on-site. This inspection included document review, tour of the facility, interviews, and observations.
Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program.

Violations

3
Standard 8VAC20-780-240-A
Staff are to complete the VDOE sponsored online orientation course within 90 days of hire. Staff #6 completed the course five days late.
Plan of Correction: Per the Director: Going forward staff will complete within 90 days of hire.
Standard 8VAC20-780-330-B
Resilient surfacing shall be under equipment with moving parts or climbing apparatus to create a fall zone free of hazardous obstacles. A standalone swing set was observed on the playground installed over sod. The swing set frame was approximately five feet in height and did not have any resilient surfacing under or around the equipment.
Plan of Correction: Per the director: We will install resilient surfacing within 30 days. We will not use the swing until installed.
Standard 8VAC20-780-70
A staff record shall be kept for each staff person that contains documentation to demonstrate that the individual possesses the education, certification, and experience required by the job position. Staff #1, staff #2, staff #3, staff #4, staff #5 and staff #6, all identified as a program leader, did not have documentation of education required for the job position on file.
Plan of Correction: Per the Director: We will update all staff records within 30 days. Going forward, we will collect documentation of education at time of hire.
View original record on Virginia Department of Social Services