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Smiling Faces Learning Academy

Inspection · 2025-08-05

Date
2025-08-05
Complaint Related
No
Licensing Inspector
Rene Old
(757) 404-1784
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-820 THE LICENSE.
8VAC20-770 Background Checks (8VAC20-770)
20 Access to minor?s records
22.1 Background Checks Code, Carbon Monoxide
63.2 Child Abuse & Neglect

During the inspection, the inspector reviewed the areas listed above to include standards found out of compliance during the previous inspection. Unless otherwise noted as a violation within this inspection report, the provider was in compliance with the standards reviewed. If there were any serious injuries or fatalities related to a violation, the details will be included in the description of the violation.

Inspector Notes

An unannounced, on-site renewal inspection was initiated on 08/05/2025 and completed on 08/05/202, as a part of the conditional licensure period. The on-site inspection began at 10:50 am and ended at 12:45 pm. The inspector reviewed compliance in the areas listed above. There were 3 children present and 2 staff. The inspector reviewed 3 children's records and 3 staff records on-site on 08/05/2025.

The inspection included:
*Document Review
*Tour of the Facility
*Interviews
*Observations

Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program.

Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the deficient practice will be or has been corrected. Submit your POC within five (5) business days from today, which will be the close of business on 08/18/2025. A POC submitted after this date will not appear on the public website.

Violations

6
Standard 22.1-289.035-B-3
Authorize the child day center obtain a copy of the results of a search of the central registry maintained pursuant to ? 63.2-1515 for any founded complaint of child abuse or neglect against him.
The results of a central registry check were not available for staff 2. Staff 2 has been employed for more than 30 days.
Plan of Correction: The Central Registry background check results for Staff #2 have now been received and are on file at the center. Staff #2 is fully cleared for employment and child supervision responsibilities.
Standard 22.1-289.035-B-4
Repeat Violation
Authorize the child day center to obtain a copy of the results of a search of the child abuse and neglect registry or equivalent registry from any state in which the individual has resided in the preceding five years.
The results of an out-of-state central registry check were not on file for staff 1.
Plan of Correction: The required out-of-state Central Registry paperwork for the staff member was completed, notarized, and mailed. Documentation of the submission is on file at the center. We are awaiting the results from the out-of-state agency, and staff will not be permitted to work unsupervised with children until the completed results are received.
Standard 8VAC20-780-270-A
Repeat Violation
Outside areas of the center shall be maintained in a safe condition.
The following safety hazards were observed on the children's playground:
a. Protruding metal bolts on the ground are a protrusion hazard;
b. Protruding landscape divider on the ground is a trip hazard;
c. Metal rebar observed on the ground in an area accessible to children.
Plan of Correction: All identified hazards were immediately addressed. The protruding bolts and rebar were removed/secured, and the landscape divider was repaired/leveled to eliminate tripping risk. The playground was inspected to confirm that no other similar hazards are present, and children were restricted from the affected area until corrections were made.
Standard 8VAC20-780-550-C
Emergency evacuation and shelter-in-place procedures or maps shall be posted in a location conspicuous to staff and children on each floor of each building.
The posted evacuation map did not indicate location for shelter-in-place and emergency evacuation exits.
Plan of Correction: Shelter-in-place location and the emergency evacuation procedures, map have been updated. Our evacuation maps ensure that all required information- including shelter-in-place locations, designated evacuation exits, and routes - are clearly marked.
Standard 8VAC20-780-560-F
When centers choose to provide meals or snacks, centers shall follow the most recent, age-appropriate nutritional requirements of USDA.
The lunch served to child 1 did not meet USDA requirements as the lunch served lacked fluid milk and a vegetable component.
Plan of Correction: 1. A written notice of the policy has been distributed to all parents/guardians.

2. Staff will check children's lunches upon arrival to ensure compliance.

3. Any deficiencies will be addressed immediately by contacting the parent/guardian.

4. Staff were reminded of the requirement that all meals provided must include the full set of USDA components.
Standard 8VAC20-780-560-G
Repeat Violation
When food is brought from home, the food container shall be clearly dated and labeled in a way that identified the owner.
2 lunch containers were not dated. 1 lunch container was not labeled in a way to identify the owner.
Plan of Correction: A written reminder notice has been distributed to all parents/guardians regarding proper labeling and dating of food containers.

Staff will conduct daily checks at drop-off to ensure compliance.

Ongoing monitoring will be conducted by classroom staff and administration to ensure that all food containers remain clearly dated and labeled.
View original record on Virginia Department of Social Services