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The A.R.T.S. Community Center

Inspection · 2025-05-07

Date
2025-05-07
Complaint Related
No
Licensing Inspector
Lauren Bickford
(540) 280-0742
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-790 Introduction
8VAC20-790 Administration
8VAC20-790 Staff Qualifications & Training
8VAC20-790 Physical Plant
8VAC20-790 Staffing & Supervision
8VAC20-790 Programs
8VAC20-790 Special Care Provisions & Emergencies
8VAC20-790 Special Services
8VAC20-780 Administration.
20 Access to minor?s records
8VAC20-780 Staff Qualifications and Training.
22.1 Early Childhood Care and Education
8VAC20-780 Physical Plant.
63.2 Child Abuse & Neglect
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-820 THE LICENSE.
8VAC20-820 THE LICENSING PROCESS.
8VAC20-820 HEARINGS PROCEDURES.
8VAC20-770 Background Checks

During the inspection, the inspector reviewed the areas listed above to include standards found out of compliance during the previous inspection. Unless otherwise noted as a violation within this inspection report, the provider was in compliance with the standards reviewed. If there were any serious injuries or fatalities related to a violation, the details will be included in the description of the violation.

Inspector Notes

An unannounced, on-site renewal inspection was initiated on 05/07/2025 and completed on 05/07/2025, as a part of the conditional licensure period. The on-site inspection began at 11:35am and ended at 1:42pm. The inspector reviewed compliance in the areas listed above. There were 23 children present and four staff. The inspector reviewed five children?s records and five staff records on-site. This inspection included document review, and tour of the facility.

Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program.

Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the violation will be or has been corrected. Submit your POC within five (5) business days from today, which will be the close of business on 05/16/2025. A POC submitted after this date will not appear on the public website.

Violations

5
Standard 22.1-289.035-B-4
The center is required to obtain background checks from any state in which the individual has resided in the preceding five years.

Staff #1, employed for three months, did not have documentation of requesting a central registry check from one state and no documentation of requesting a central registry check from a different state.
Plan of Correction: The out-of-state background checks have been requested for Staff
#1.
Standard 8VAC20-780-130-A
The center shall obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center.

Child #3, who had been enrolled for five months, had documentation of an immunization record on file that was dated four months after the date of enrollment.
Plan of Correction: Child #3 received a new copy of
the immunization record during
their birth month (February) and
the student file was updated
with the new immunization
record. The old record was
destroyed upon receipt of the
new one.
Standard 8VAC20-780-140-A
Physical examinations completed by a physician shall be obtained prior to the first day of attendance or within 30 days after the first day of attendance.

Child #3, who had been enrolled for five months, had a physical examination that was dated four months after first day of attendance.
Plan of Correction: Child #3 received a new
physical during their birth
month (February) and the
student file was updated
with the new physical.
The old physical was
destroyed upon receipt of
the new one.
Standard 8VAC20-780-270-A
Repeat Violation:
Areas and equipment of the center, inside and outside, shall be maintained in a clean, safe and operable condition.

The center?s bus used to transport children had multiple seats with rips and tears, exposing the foam cushion. In classroom 1, there was a ceiling light that was missing the protective covering screen.
Plan of Correction: The bus will receive new seat covers for all of the seats.
Standard 8VAC20-780-90-A
A written agreement between the parent and the center shall be in each child's record by the first day of the child's attendance.

The record for child #1, enrolled for five months, did not have a signed agreement between the parent and the center in the child's file by the first day of attendance. The record for child #3, enrolled for five months, had a signed agreement between the parent and the center that was completed one month after first day of attendance.
Plan of Correction: Parent Agreements have
been signed by both
parents.
View original record on Virginia Department of Social Services