Inspection · 2025-10-16
(804) 588-2370
Areas Reviewed
8VAC20-780 Administration.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Special Care Provisions and Emergencies
22.1 Background Checks Code, Carbon Monoxide
Inspector Notes
An unannounced inspection was initiated and completed on 10/16/2025 in response to a complaint received by the licensing office on 10/9/2025 relating to allegations of ratio. The inspector reviewed 5 children?s records on-site and 3 staff records on-site on 10/16/2025. This inspection included tour of the facility, document review and interviews.
The preponderance of evidence gathered during the investigation supports the allegation(s); therefore, the complaint is determined to be valid. Information gathered during the inspection determined non-compliance with applicable standards or law and the violations are documented on the violation notice issued to the program.
Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the violation will be or has been corrected. Submit your POC within five (5) business days from today, which will be the close of business on 11/4/2025. A POC submitted after this date will not appear on the public website.
Violations
10The center shall obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center. Child #5, enrolled for one week, did not have an immunization record on file.
Physical examinations and immunization records are required to be signed and dated by a physician, his designee, or an official of the local health department. The immunization record for Child #2 and Child #4 were not signed. The physical examination record for Child #2 was not signed.
The required ratio for children age 16 months up to school age eligible is one staff per 5 children. On 10/16/2025, Staff #4 was alone supervising 6 children, age 21 months to 3 years, for approximately 5 minutes. Two staff were required.
Each center shall maintain and keep at the center a separate record for each child enrolled that contains all of the required information. The record for Child #4, was missing the following required components: first date of attendance. The record for Child #5, enrolled for one week, did not contain the following required components: work phone number for both parents; address for two emergency contacts; previous schools attended; written agreements; proof of identity.
Documentation of at least 2 references are to be checked prior to employment and contain all required components. An emergency contact for staff shall be kept at the center. The record for Staff #1, employed for 5 months, did not contain: signature of the person checking the references. The record for Staff #2, employed for 4 months, did not contain: address for an emergency contact; completed reference verifications on file. The record for Staff #3, employed for over 2 months, did not contain: signature of the person checking the references.
For each group of children, the center shall maintain a written record of daily attendance that documents the arrival and departure of each child in care as it occurs. In the morning on 10/16/2025, there were 6 children present in the preschool room, but only 5 were marked present on the attendance record.
A written agreement between the parent and the center shall be in each child's record by the first day of the child?s attendance that addresses the policy to follow regarding communicable diseases. There was no agreement in the record of Child #5, enrolled for one week, that addresses communicable diseases.