Inspection · 2025-08-25
Licensing Inspector
Tiffany Jones
(757) 403-3045
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No
Areas Reviewed
8VAC20-780 ADMINISTRATION.
8VAC20-780 STAFF QUALIFICATIONS AND TRAINING.
8VAC20-780 PHYSICAL PLANT.
8VAC20-780 STAFFING AND SUPERVISION.
8VAC20-780 PROGRAMS.
8VAC20-780 SPECIAL CARE PROVISIONS AND EMERGENCIES.
8VAC20-780 SPECIAL SERVICES.
8VAC20-770 BACKGROUND CHECKS
8VAC20-820 THE LICENSE.
22.1 BACKGROUND CHECKS CODE; CARBON MONOXIDE DETECTOR
During the inspection, the inspector reviewed the areas listed above to include standards found out of compliance during the previous inspection. Unless otherwise noted as a violation within this inspection report, the provider was in compliance with the standards reviewed. If there were any serious injuries or fatalities related to a violation, the details will be included in the description of the violation
Inspector Notes
An unannounced, on-site renewal inspection was initiated on August 21, 2025 and completed on August 25, 2025 . The on-site inspection began at 10:33 am and ended at 12:49 pm. The inspector reviewed compliance in the areas listed above. There were 10 children present and 3 staff, 1 administrator. The inspector reviewed 5 children's records and 3 staff records on site. This inspection included document review, tour of the facility, interviews, and observations.
Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program.
Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the violation will be or has been corrected. Submit your POC within five (5) business days from today, which will be the close of business on September 3, 2025 . A POC submitted after this date will not appear on the public website.
Standard 22.1-289.011-F
The license and any other documents required shall be posted in a conspicuous place on the licensed premises.
The most recent inspection, dated July 10, 2025, was not posted in a conspicuous place on the premises.
Plan of Correction: Immediately following the inspection the most recent inspection will be stapled to the parent board at the entrance of the building.
Standard 22.1-289.035-B-1
The center is required to obtain a completed sworn statement prior to the employee's first day of employment.
The sworn statement for Staff #2, who is currently working for 3 months did not have documentation of a sworn statement.
Plan of Correction: Staff#2 start as volunteer. The teacher has completed a sworn statement. Each new volunteer and teacher must complete a sworn statement before they start. We will use a new hire checklist.
Standard 22.1-289.035-B-3
The center must request a search of the central registry prior to the employee's first day of employment. Staff #1, who had been employed for 8 days did not have a central registry search requested.
Staff #2 who is employed for 3 months, did not have a central registry search requested.
Staff #1 and Staff#2 were working alone with children.
Plan of Correction: Moving Forward. The Director will request a central registry request before hiring staff. Using a New Hire Checklist. The Central Registry searches will be requested and have be successfully received for Staff one and two. September 2nd 2025 both central registry request have been received.
Standard 8VAC20-780-140-A
Physical examinations completed by a physician shall be obtained prior to the first day of attendance or within 30 days after the first day of attendance.
There was no physical examination in the record of Child #2, who had been enrolled for three months.
Plan of Correction: During the enrollment process we tell parents physicals are required before their child can start the program. The Director will ensure their physical is uploaded in Playground when they start. Use a new student checklist
Standard 8VAC20-780-150-B
Each report shall include the date of the physical examination and dates immunizations were received and shall be signed by a physician, his designee, or an official of a local health department.
Child#2's immunization report was not signed by a physician, his designee, or an official of a local health department.
Plan of Correction: Administrator will communicate with each parent that the physical and immunization must be signed by the physician or local health department when they submit their child for enrollment. Director and Teacher will check for signature using playground to ensure upload
Standard 8VAC20-780-280-B
Hazardous substances such as cleaning materials shall be kept in a locked place using a safe locking method that prevents access by children.
There were two containers of disinfectant spray and sanitizer with the warning labels, "keep out of reach of children" and "caution" on top of the shelf unlocked in the two's classroom.
The utility closet located in the kitchen was unlocked containing multiple disinfectant container and cleaners with the labels "keep out of reach of children" and "caution".
There were two containers of disinfectant wipes and sanitizer with the warning labels, "keep out of reach of children" and "caution" on the counter in the supply room.
Plan of Correction: We will ensure the cleaning solutions, sanitizer, disinfectant sprays are locked in a cabinet immediately after each use and not on high shelves. We had a staff meeting to reexplain the importance of putting the bottles in a locked cabinet after each use. During the meeting I expressed the importance of keeping the utility closet both closed and locked at all times because of the substances inside. A sign was put on the utility door keep closed and locked.
Standard 8VAC20-780-40-M
The center is required to keep a current list of all known allergies, sensitivities, and dietary restrictions in each room or area where children are present.
The center did not have a current list of allergies, sensitivities, and dietary restrictions in each room or area where children are present.
Plan of Correction: The center is using the Playground App to keep a list of children allergies, and dietary restrictions which is available on teachers phones. We will also print the list and have it in the classroom. The list of allergies and dietary restrictions will be posted in every room.
Standard 8VAC20-780-70
Documentation of at least 2 references to character, reputation, and competency are to be checked prior to employment.
Staff #2, who has been actively working at the center , did not have any completed references to verifications on file.
Plan of Correction: The reference checks were conducted and completed by phone. The reference checks showed a strong character and reputation. The information will be documented in playground during the reference check conversation. Use new staff checklist