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Pipers Gap Childcare

Inspection · 2025-07-30

Date
2025-07-30
Complaint Related
No
Licensing Inspector
Todd Scott
(276) 608-3749
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration
8VAC20-780 Staff Qualifications and Training
8VAC20-780 Physical Plant
8VAC20-780 Staffing and Supervision
8VAC20-780 Programs
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services
8VAC20-820 THE LICENSE
8VAC20-820 THE LICENSING PROCESS
8VAC20-820 HEARINGS PROCEDURES
8VAC20-770 Background Checks
20 Access to minor?s records
22.1 Early Childhood Care and Education
63.2 Child Abuse & Neglect

During the inspection, the inspector reviewed the areas listed above to include standards found out of compliance during the previous inspection. Unless otherwise noted as a violation within this inspection report, the provider was in compliance with the standards reviewed. If there were any serious injuries or fatalities related to a violation, the details will be included in the description of the violation.

Inspector Notes

An unannounced, on-site renewal inspection was initiated on and completed on 7/30/2025, as a part of the conditional licensure period. The on-site inspection began at 9:20 am and ended at 11:45 am. The inspector reviewed compliance in the areas listed above. There were 31 children present and seven staff. The inspector reviewed five children?s records and seven staff records on-site. This inspection included document review, tour of the facility, interviews, observations and measurements.

Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program.

Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the deficient practice will be or has been corrected. Submit your POC within five (5) business days from today, which will be the close of business on August 8, 2025. A POC submitted after this date will not appear on the public website.

Violations

10
Standard 22.1-289.035-B-1
REPEAT VIOLATION

The center is required to obtain a completed sworn statement prior to the employee's first day of employment.

Staff #2, #3 and #7did not have completed sworn statements in their file.
Plan of Correction: The Director will ensure that sworn statements are completed and placed in the staff member's record.
Standard 22.1-289.035-B-4
The center is required to obtain background checks from any state in which the individual has resided in the preceding five years.

The center did not request a search of the child abuse and neglect registry or the sex offender registry from a state that Staff #4 resided in the past five years.
Plan of Correction: The Director will ensure out of state background checks are completed in their entirety going forward.
Standard 8VAC20-780-130-A
The center shall obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center.

Child #4 and #5 did not have documentation of immunizations required by the State Board of Health.
Plan of Correction: Children's records have been updated.
Standard 8VAC20-780-140-A
Physical examinations completed by a physician shall be obtained prior to the first day of attendance or within 30 days after the first day of attendance.

Child #4 and #5 did not have a physical examination completed by a physician in their file.
Plan of Correction: Children's records have been updated.
Standard 8VAC20-780-160-C
At least every two years from the date of the first initial screening or testing, staff members shall obtain and submit the results of a follow-up tuberculosis screening.

Staff #3 did not have the results of a follow-up tuberculosis screening in their file.
Plan of Correction: The staff member is being scheduled to complete the TB screening.
Standard 8VAC20-780-280-B
Hazardous substances shall be kept in a locked place using a safe locking method that prevents access by children.

Hand sanitizer with 91% alcohol was found unlocked in the one year old classroom.
Plan of Correction: The site has purchased lock boxes and safety locks to secure hazardous materials and medications.
Standard 8VAC20-780-440-J
There shall be at least twelve inches of space between the sides and ends of occupied cribs except where they touch the wall.

An occupied crib did not have twelve inches on either side. A crib was directly against the occupied crib on both sides.
Plan of Correction: Corrected during the inspection.
Standard 8VAC20-780-440-L
In cribs, pillows and filled comforters shall not be used by children under two years of age.

A pillow was found inside a crib with an infant under two years of age.
Plan of Correction: Corrected during inspection.
Standard 8VAC20-780-510-L
REPEAT VIOLATION

Medications shall be kept in a locked place using a safe locking method that prevents access by children.

Three over the counter medications were found in an unlocked closet in the school-age room.
Plan of Correction: The site has purchased lock boxes and safety locks to secure hazardous materials and medications.
Standard 8VAC20-780-60-A
Each center shall maintain and keep at the center a separate record for each child enrolled that contains all the required information.

Child #4 and #5 did not have documentation of viewing proof of the child's identity and age.
Plan of Correction: The Director viewed the proof of identity for both children and documented in the children's file.
View original record on Virginia Department of Social Services