Inspection · 2026-03-06
Licensing Inspector
Cindy Horne
(804) 297-4469
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
Yes
Areas Reviewed
8VAC20-800 Administration
8VAC20-800 Personnel
8VAC20-800 Household Members
8VAC20-800 Physical Health of Caregivers and Household members
8VAC20-800 Caregiver Training
8VAC20-800 Physical Equipment and Environment
8VAC20-800 Care of Children
8VAC20-800 Preventing the Spread of Disease
8VAC20-800 Medication Administration
8VAC20-800 Emergencies
8VAC20-800 Nutrition
8VAC20-800 Transportation
8VAC20-800 Nighttime Care
8VAC20-821 Licensure Requirements
8VAC20-821 Renewal
8VAC20-821 Application Fees
8VAC20-821 Background Checks
8VAC20-821 Standards of Conduct
8VAC20-821 Violation Review
20 Access to minor?s records
22.1 Early Childhood Care and Education
54.1 Provider must be MAT certified to administer prescription medication.
63.2 Child abuse and neglect
8VAC20-790 Introduction
8VAC20-790 Administration
8VAC20-790 General Qualifications
8VAC20-790 Building or Home Maintenance
8VAC20-790 Supervision and Ratio Requirements
8VAC20-790 Programs
8VAC20-790 Special Care Provisions & Emergencies
8VAC20-790 Special Services
During the inspection, the inspector reviewed the areas listed above. Unless otherwise noted as a violation within this inspection report, the provider was in compliance with the standards reviewed. If there were any serious injuries or fatalities related to a violation, the details will be included in the description of the violation.
Inspector Notes
An unannounced, on-site renewal inspection was initiated and completed on 3/06/2026. The on-site inspection began at 11:00 a.m. and ended at 2:00 p.m. The inspector reviewed compliance in the areas listed above. There were six children present and two caregivers; the point total was 20. The inspector reviewed five children?s records and two caregiver records on-site.
This inspection included document review (i.e. emergency drill logs, medication authorization forms), tour of the facility, interviews, and observations.
A subsidy health and safety inspection (SHSI) was conducted in conjunction with the licensing inspection. Subsidy standards that are not covered in licensing standards were reviewed during this SHSI.
Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program.
Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the violation will be or has been corrected. Submit your POC within five business days from today, which will be the close of business on 3/23/2026. A POC submitted after this date will not appear on the public website.
Standard 8VAC20-790-190-B-12
A written care plan for each child with a diagnosed food allergy, to include instructions from a physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction. There was no allergy care plan for Child #6, who had medication on site for a food allergy.
Plan of Correction: All children's files have been updated to ensure required forms are on file.
Standard 8VAC20-790-250-B
Within the first 90 days of employment or service all caregivers shall complete Virginia Preservice Training for Child Care Staff sponsored by the Department of Education. Caregiver #2 completed the training more than one month late.
Plan of Correction: We will ensure trainings are not past due.
Standard 8VAC20-800-100-A
The provider shall obtain documentation of a physical examination prior to a child's attendance or within 30 days after the first day of attendance. There was no physical exam record available for Child #2, who was present during the inspection and had been in care for more than six months.
Plan of Correction: All children's files have been updated to ensure required forms are on file.
Standard 8VAC20-800-60-B
Children's records are required to contain the name, address and telephone number of two designated persons to contact in case of an emergency if the parent cannot be reached. There were no addresses for the two emergency contacts in the records of Child #1 and Child #2. Child #1 was present during the inspection and had been in care for more than four months. Child #2 was present during the inspection and had been in care for more than six months. There was only person listed as an emergency contact in the record of Child #4. Child #4 has been in care for more than six months.
Children?s records are required to contain the name, office address and telephone number of the child's physician. This information was not contained in the record of Child #2. Child #2 was present during the inspection and had been in care for more than six months.
Plan of Correction: All children's files have been updated to ensure required forms are on file.
Standard 8VAC20-800-730-D
Medication shall be kept in a locked place using a safe locking method that prevents access by children. The medication for Child #6 was kept in a container in a cabinet with no lock.
Plan of Correction: Medication was placed in a cabinet that is now locked.
Standard 8VAC20-800-80-A
Within seven business days of the child's first day of attendance, the provider shall obtain from the parent verification of the identity and age of the child and name and location of previous day care programs. This information was not available for Child #3 and Child #4. Child #3 was present during the inspection and had been in care for more than three weeks. Child #4 had been in care for more than six months.
Plan of Correction: All children's files have been updated to ensure required forms are on file.
Standard 8VAC20-800-90-A
Before attendance, documentation of immunizations is to be obtained for each child. There was no documentation of immunizations for Child #3. Child #3 was present during the inspection and had been in care for more than three weeks.
Plan of Correction: All children's files have been updated to ensure required forms are on file.
Standard 8VAC20-800-960-E
Bottles shall be refrigerated and labeled with the child's full name and the date, if more than one infant is in care. One bottle was not labeled at all. Another bottle was not dated.
Plan of Correction: All bottles are now labeled.