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Westhampton Day School

Inspection · 2024-05-29

Date
2024-05-29
Complaint Related
No
Licensing Inspector
Jaime Harris
(804) 807-3278
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-820 THE LICENSE.
8VAC20-820 THE LICENSING PROCESS.
8VAC20-820 HEARINGS PROCEDURES.
8VAC20-770 Background Checks
20 Access to minor's records
22.1 Early Childhood Care and Education
63.2 Child Abuse & Neglect

Inspector Notes

An unannounced monitoring inspection was conducted on Wednesday, May 29, 2024. Two inspectors were on site from 10:35am to approximately 2:10pm. There were 143 children present and 24 staff members directly supervising. Upon arrival, the children were observed in different areas of the center. Some children were in their classrooms, in the hallways during transitions, and outside in their designated playgrounds. The center is equipped with age and stage appropriate materials and equipment for the children's use. Staff were engaged with the children and were observed offering guidance when needed. The areas where the children receive care were inspected and found to be in compliance. The center had the following posted: license, daily schedules, emergency numbers, evacuation maps, menu, and various parent information. The center's first aid kit and non-emergency supplies were inspected and found complete. Medication is administered and three medications and authorizations were reviewed today. Ten children's records and ten staff records were reviewed.

Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program.

Violations

4
Standard 22.1-289.035-A
Based on a review of ten staff records, the center did not ensure one staff shall undergo background checks every five years.

Evidence: The most recent national fingerprint-based criminal background check in the record of Staff #8 was obtained on 03/08/23. The previous national fingerprint-based criminal background check was obtained on 02/14/18 and should have been repeated no later than 02/14/23.
Plan of Correction: Already corrected.
Standard 22.1-289.035-B-4
Based on a review of ten staff records and interviews, the center did not obtain a copy of a search of the child abuse and neglect registry or equivalent registry from any state in which one staff had resided in the preceding five years within the required time frame.

Evidence: The record of Staff #1, employed on 03/25/24, indicated the staff had resided in a
state outside of Virginia within the last five years. The record did not contain a copy of the results of a search of the child abuse and neglect registry or equivalent registry from the state.

During interview, a member of management confirmed the required out-of-state check has not been obtained for Staff #1. The out-of-state search for founded complaints of child abuse or neglect is required to be requested within the first 30 days of employment.
Plan of Correction: The search was requested while the inspectors were on site and the results were received on 5/30/24.
Standard 8VAC20-780-430-H
Based on observations and interviews, the center did not ensure that trampolines may not be used.

Evidence: During the inspection on 05/29/24, the inspectors observed two indoor trampolines in the gym. During interview, a staff member reported the children use the indoor trampolines during gym class.
Plan of Correction: The trampolines were removed on 05/29/24.
Standard 8VAC20-780-60-A
Based on a review of ten children's records and interviews, the center did not ensure one child's record contained the required information.

Evidence: The record of Child #4, enrolled on 08/29/22, did not contain the address for the two emergency contacts listed. During interview, a member of management reported the center does not have the address of two emergency contacts for Child #4.

Each child record shall contain the name, address, and phone number of two designated people to call in an emergency if a parent cannot be reached.
Plan of Correction: The center will email the child's parent to request the missing information. The center will check children's files twice a year to ensure all the required information is on file for each child.
View original record on Virginia Department of Social Services