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The Country Day School

Inspection · 2022-10-03

Date
2022-10-03
Complaint Related
No
Licensing Inspector
Mahrukh Aziz
(571) 835-4718
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 ADMINISTRATION.
8VAC20-780 STAFF QUALIFICATIONS AND TRAINING.
8VAC20-780 Physical plant.
8VAC20-780 STAFFING AND SUPERVISION.
8VAC20-780 PROGRAMS.
8VAC20-780 Special care provisions and emergencies.
8VAC20-780 SPECIAL SERVICES.
20 Access to minor's records
22.1 Background Checks Code, Carbon Monoxide 54.1 Provider must be MAT certified to administer prescription medication.
63.2 Child abuse and neglect

Inspector Notes

An unannounced monitoring inspection was conducted from 11:00 am to 3:00pm. There were 126 children in care of 29 staff. Classroom and playground observations were made. Children were observed getting picked up for the day using the center?s car pool system. Children were also observed engaged in outdoor play and circle time. Handwashing was observed upon returning from the playground. Medications for children?s diagnosed allergies were on site with complete authorizations. 4 staff records, 4 children?s records, the center?s emergency plan and center policies were reviewed. Areas on non-compliance are listed on the violation notice. For any questions related to this inspection, please contact me at 571-835-4718 or mahrukh.aziz@doe.virginia.gov.

Violations

7
Standard 22.1-289.035-A
Based on records review, the center did not obtain results of a repeat 5 year central registry search for an employee for Virginia.
Evidence:
1. Staff # 1?s most recent central registry search was dated 2/6/17, and expired on 2/6/22.
2. Staff # 2 stated that a new search request was mailed on 9/22/22.
Plan of Correction: Business manager to follow up with applicable states. Communication is ongoing to correct .
Standard 22.1-289.035-B-4
Based on records review and staff interview, the center did not obtain results of an out of state central registry search and sex offender search for an employee that resided outside of Virginia within the last five years.
Evidence:
1. Staff # 1?s first day of employment was 8/27/18. Staff # 1?s record indicated that she had resided in Pennsylvania within the last 5 years from the first day of employment.
2. Staff # 1?s record had a copy of the search request that was mailed. Staff # 2 stated that it was sent when Staff # 1 started her employment.
3. The results have not obtained to this date. A follow up was not completed to check on the status of the results.
4. A search of the Pennsylvania sex offender record for Staff # 1 was not completed before the first day of employment.
Plan of Correction: Business manager to follow up with applicable states to obtain current criminal background checks. Communication is ongoing to correct this situation.
Standard 8VAC20-780-160-A
Based on records review, the center did not obtain tuberculosis (TB) screenings for employees that were documented within the last 30 days of the first date of employment.
Evidence:
1. Staff # 3?s first day of employment was 8/29/22. Staff # 3?s TB screening was dated 4/30/22.
2. Staff # 4?s first day of employment was 8/29/22. Staff # 4?s TB screening was dated 5/24/22.
Plan of Correction: Moving forward we will adhere to the new regulations as stated. Immediately when an employee is hired.
Standard 8VAC20-780-240-C
Based on records review, staff orientation for new employees did not include all the specific topics as required by the licensing standards.
Evidence:
1. Staff # 3?s first day of employment was 8/29/22.
2. Staff # 3?s orientation did not include training on abusive head trauma.
Plan of Correction: Moving forward this training will be included in summer orientation. On 10/12/22 our all faculty meeting will be on abusive head trauma.
Standard 8VAC20-780-240-E
Based on records review, staff did not complete orientation training in first aid and cardiopulmonary resuscitation (CPR) within 30 days of the first day of employment.
Evidence: Staff # 3?s first day of employment was 8/29/22. Staff # 3 did not have orientation training in first aid and CPR to this date.
Plan of Correction: Moving forward this will take place during summer orientation. CPR first aid scheduled 11/11/22 for all staff.
Standard 8VAC20-780-550-B
Based on records review, the center?s emergency preparedness plan (EPP) did not contain procedural components for lockdown procedures.
Evidence:
1. The center?s EPP included procedures for shelter in place and evacuation drills, but not for lockdown drills.
2. The center?s EPP did not include procedures to reunite children with their parents or authorized persons.
Plan of Correction: Attached immediately. Post sign on main building/cottage.
Standard 8VAC20-780-80-A
Based on records review, the center did not maintain a written daily record of attendance that documented the arrival and departure of children in care, as it occurred.
Evidence:
1. Attendance records for September and October 2022 were reviewed.
2. Only one check mark was being documented against the name of each child in care, and did not show that the arrival and departure of children was being documented as it occurred.
Plan of Correction: Attendance forms have been amended to provide sign in and sign out info. Teachers have been informed of the change in procedure.
View original record on Virginia Department of Social Services