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Teddy Bear Day Care and Preschool - Hamlets

Inspection · 2024-04-30

Date
2024-04-30
Complaint Related
No
Licensing Inspector
Maria Robles-Lopez
(703) 397-3827
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-820 THE LICENSE.
8VAC20-820 THE LICENSING PROCESS.
8VAC20-820 HEARINGS PROCEDURES.
8VAC20-770 Background Checks (8VAC20-770)
20 Access to minor?s records
22.1 Background Checks Code, Carbon Monoxide
63.2 Child Abuse & Neglect

Inspector Notes

An unannounced monitoring inspection was conducted on April 30, 2024, from approximately 12:15pm-2:00pm. There were 15 children in care with 3 staff members supervising. Children were observed during lunch time and the designated rest period. The lunch provided included hot dogs, baked beans, pears, and milk. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies and nutrition. A total of 3 children?s records and 2 staff records were reviewed.

Staff records reviewed demonstrated higher achievement in training hours than the required 16 hours of training per year. One staff member completed a total of 23.5 hours and another staff member completed 46.5 hours for 2023.

Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program. If you have any questions about this inspection, please contact the Licensing Inspector, Maria Robles-Lopez at maria.robles@doe.virginia.gov.

Violations

6
Standard 22.1-289.035-B-2
Based on record review, the center did not ensure to obtain fingerprint-based criminal history check determination letter prior to first day of employment for one staff person.
Evidence:
1) On the date of inspection, the record for Staff #1 (hire date 02/13/2024) did not contain a current fingerprint test result.
Plan of Correction: The fingerprints will be done this Saturday (05/18)
Standard 8VAC20-770-60-C-2
Based on record review, it was determined that the center did not ensure that Central Registry search results were obtained by the end of the 30th day of employment.
Evidence:
1) On the date of inspection, the record for Staff #1 (hire date 2/13/2024) did not have a current central registry background check on file.
Plan of Correction: A new form was sent. Now waiting for an answer.
Standard 8VAC20-780-240-B
Based on record review, staff did not complete required orientation training prior to the staff member working alone with children and no later than seven days of the date of assuming job responsibilities.
Evidence:
1) On the date of inspection, the record for Staff #1 (hire date of 2/13/2024) did not contain documentation that the employee completed orientation training as required.
Plan of Correction: Staff completed the orientation.
Standard 8VAC20-780-245-J-3
Based on medication and documentation review, the center did not ensure that any child for whom emergency medications have been prescribed, always be in the care of a staff member certified to administer medication.
Evidence:
1) On the date of inspection, emergency medication was on site for Child #4. Child #4's classroom teachers are not certified to administer medication.
Plan of Correction: Not available online. Contact Inspector for more information.
Standard 8VAC20-780-260-A
Based on documentation review, the center did not provide to the licensing representative an annual fire inspection report from the appropriate fire official having jurisdiction.
Evidence:
1) On the date of inspection, the most recent inspection report available was dated 01/06/2023.
Plan of Correction: Invoice of payment was emailed by Mr David Webb.
Standard 8VAC20-780-330-B
Based on observation of the playground areas, it was determined that resilient surfacing was not adequate as required.
Evidence:
1) On the date of inspection, the amount of mulch under and around play equipment was not enough: the ground could be seen on the landing zones of all five slides of the playground. An exposed black drainage pipe was also observed at the landing zone of one of the slides.
Plan of Correction: Resilient surface was purchased and applied to the playground.
View original record on Virginia Department of Social Services