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Children's Harbor - Chesapeake

Inspection · 2025-04-07

Date
2025-04-07
Complaint Related
No
Licensing Inspector
Arlene Agustin
(804) 629-7519
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-820 THE LICENSE.
8VAC20-820 THE LICENSING PROCESS.
8VAC20-770 Background Checks (8VAC20-770)
20 Access to minor?s records
22.1 Background Checks Code, Carbon Monoxide
63.2 Child Abuse & Neglect

During the inspection, the inspector reviewed the areas listed above, to include standards found out of compliance during the previous inspection. Unless otherwise noted as a violation within this inspection report, the provider was in compliance with the standards reviewed. If there were any serious injuries or fatalities related to a violation, the details will be included in the description of the violation.

Inspector Notes

An unannounced, on-site monitoring inspection was initiated and completed on April 7, 2025. The on-site inspection began at 10:30am and ended at 2pm. The inspector reviewed compliance in the areas listed above. There were 39 children present and 9 staff. The inspector reviewed 6 children?s records and 5 staff records on-site. This inspection included document review, tour of the facility, interviews, and observations. Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program.

Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the deficient practice will be or has been corrected. Submit your POC within five (5) business days from today, which will be the close of business on April 17, 2025. A POC submitted after this date will not appear on the public website.

Violations

3
Standard 8VAC20-780-140-A
Each child shall have a physical examination by or under the direction of a physician within 30 days after the first day of attendance. Child #1, enrolled for over 30 days did not have a physical examination in their file.
Plan of Correction: The center responded with the following:
a. Conduct a full audit of all currently enrolled children?s files to identify any other missing or incomplete documentation.
b. Notify the parents/guardians of the child(ren) immediately and request sub-mission.
c. Conduct monthly internal file audits to ensure ongoing compliance. All doc-uments will be collected by 14 days from today.
Standard 8VAC20-780-280-B
Hazardous substances such as cleaning materials shall be kept in a locked place using a safe locking method that prevents access by children. The locks, which prevent children from accessing the cleaning supplies in two classrooms, were not secured or fastened. The cleaning materials were unlocked.
Plan of Correction: The center responded with the following:
a. Secure all hazardous substances in locked cabinets or designated locked storage areas and sweep the facility to identify any other accessible hazard-ous materials.
b. Conduct coaching sessions with teachers in violation to review the im-portance of locking up hazardous materials.
c. Purchase more cabinet locks for each classroom and post signage in storage areas indicating materials must be always locked after each use.
d. Include hazardous materials inspection in weekly facility safety audits.
Standard 8VAC20-780-60-A
Each center shall maintain and keep at the center a separate record for each child enrolled which shall contain the work phone number and place of employment of each parent who has custody and documentation of viewing proof of the child's identity and age. Child #1 did not have proof their identity or age. Child #2 and Child #3 were missing parent?s work phone numbers in their files.
Plan of Correction: The center responded with the following:
a. Conduct a full audit of all currently enrolled children?s files to identify any other incomplete documentation.
b. Notify the parents/guardians of the child(ren) immediately and request sub-mission.
c. Conduct monthly internal file audits to ensure ongoing compliance. All doc-uments will be collected within 14 days from today.
View original record on Virginia Department of Social Services