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Thomas B. Hargrave Educational Center

Inspection · 2026-03-31

Date
2026-03-31
Complaint Related
No
Licensing Inspector
Brandie Viscayda
(757) 636-3427
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
Yes

Areas Reviewed

8VAC20-780 Administration
8VAC20-780 Staff Qualifications and Training
8VAC20-780 Physical Plant
8VAC20-780 Staffing and Supervision
8VAC20-780 Programs
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services
8VAC20-821 Licensure Requirements
8VAC20-821 Renewal
8VAC20-821 Application Fees
8VAC20-821 Background Checks
8VAC20-821 Standards of Conduct
8VAC20-821 Violation Review
8VAC20-821 Sanctions
8VAC20-821 Appeals
20 Access to minor?s records
22.1 Early Childhood Care and Education
63.2 Child Abuse & Neglect
8VAC20-790 Introduction
8VAC20-790 Administration
8VAC20-790 Staff Qualifications & Training
8VAC20-790 Physical Plant
8VAC20-790 Staffing & Supervision
8VAC20-790 Programs
8VAC20-790 Special Care Provisions & Emergencies
8VAC20-790 Special Services

During the inspection, the inspector reviewed the areas listed above to include standards found out of compliance during the previous inspection. Unless otherwise noted as a violation within this inspection report, the provider was in compliance with the standards reviewed. If there were any serious injuries or fatalities related to a violation, the details will be included in the description of the violation.

Inspector Notes

An unannounced, on-site monitoring inspection was initiated on March 31, 2026 and completed on March 31, 2026. The on-site inspection began at 10:51am and ended at 12:26pm. The inspector reviewed compliance in the areas listed above. There were 14 children present and 4 staff. The inspector reviewed 5 children?s records and 5 staff records on-site. This inspection included document review, tour of the facility, interviews, and observations. Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program. Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the violation will be or has been corrected. Submit your POC within five (5) business days from today, which will be the close of business on 4/13/26. A POC submitted after this date will not appear on the public website.

Violations

6
Standard 22.1-289.035-B-2
The center must obtain a completed national criminal background check prior to the employee's first day of employment. The criminal background check for staff #1 was obtained approximately two weeks after employment.
Plan of Correction: Response from the center:
Provided old background checks and immediately got new ones submitted.
Standard 8VAC20-780-130-A
The center shall obtain documentation that each child has received immunizations before the child can attend the center. The record for child #2 who has been in care for approximately six months did not contain documentation of immunizations.
Plan of Correction: Response from the center:
Waiting for VBDHS to respond.
Standard 8VAC20-780-140-A
Each child shall have a physical examination by or under the direction of a physician before the child's attendance or within 30 days after the first day of attendance. The record for child #1 and child #2 who have been in care for approximately six months did not have documentation of a completed physical.
Plan of Correction: Response from the center:
Will audit incoming student files upon enrollment. A request was made to the parent and VBDHS.
Standard 8VAC20-780-160-C
At least every two years from the date of the initial screening or testing staff members shall obtain and submit the results of a follow-up tuberculosis screening. The last tuberculosis screening documented for staff #2 was expired for approximately 10 months.
Plan of Correction: Response from the center:
Review staff files biannually, specifically TB, Central registry and FBI screening.
Standard 8VAC20-780-270-A
Areas and equipment of the center, inside and outside, shall be maintained in a safe and operable condition. The following maintenance and safety issues were observed:
Approximately six large metal bolts around the play area perimeter were protruding causing a potential tripping hazard.
Plan of Correction: Response from the center:
Staff will monitor playground and report to the maintenance team of all issues immediately. Director will hammer spikes every week.
Standard 8VAC20-780-60-A
Each center shall maintain and keep at the center a separate record for each child enrolled which shall contain all required information.
The record for child #2 did not have documentation of viewing proof of the child's identity
Plan of Correction: Response from the center:
Waiting for VBDHS to respond.
View original record on Virginia Department of Social Services