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First Baptist Church of Martinsville

Inspection · 2024-12-12

Date
2024-12-12
Complaint Related
Yes
Licensing Inspector
Rebecca Forestier
(540) 309-2835
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
Yes

Areas Reviewed

8VAC20-790 Introduction
8VAC20-790 Staff Qualifications & Training
8VAC20-790 Staffing & Supervision
8VAC20-790 Special Care Provisions & Emergencies
8VAC20-790 Special Services

Inspector Notes

An unannounced inspection was initiated on 12/12/2024 and completed on 01/15/2025 in response to a complaint received by the licensing office on 12/12/2024 relating to allegations of operational responsibilities, supervision, parental involvement and notifications. The inspector reviewed 1 child?s record and 1 staff record onsite on 01/15/2025. This inspection included document review, tour of the facility, interviews and observations.

The preponderance of evidence gathered during the investigation supports the allegation; therefore, the complaint is determined to be valid. Information gathered during the inspection determined non-compliance with applicable standards or law and the violations are documented on the violation notice issued to the program.

Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the violation will be or has been corrected. Submit your POC within five (5) business days from today, which will be the close of business on 02/01/2025. A POC submitted after this date will not appear on the public website.

Violations

2
Standard 8VAC20-790-520-A
The vendor shall ensure compliance with the terms of the vendor agreement.

The Subsidy Vendor Agreement (9.4) states that each parent or guardian shall record the child?s arrival and departure into the VA-ECC system using the point-of-service hardware device. Staff 2 verified that the center records the children?s arrival and departure using the point-of-service hardware device to ensure payment is received.
Plan of Correction: In the process of moving the POS machine to the hallway. A letter was sent to parents that beginning on 02/03/2024 they would be responsible for swiping their own cards.
Standard 8VAC20-790-720-C
The vendor shall maintain a written record of children?s serious and minor injuries in which entries are made the day of occurrence, and the record shall include the required components.

There is written documentation the Child 1 sustained an injury at the center on 10/09/2024; there was not an injury report available for review. An injury report for Child 1 from 10/25/2024 did not include the time of the injury and the date the parent was notified. An injury report for Child 2 from 12/13/2024 did not include the date and time of parent notification.
Plan of Correction: Implemented the VDOE model form.
View original record on Virginia Department of Social Services