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Hazelwild Country Day School

Inspection · 2023-03-27

Date
2023-03-27
Complaint Related
No
Licensing Inspector
Cindy Horne
(804) 297-4469
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies.
8VAC20-780 Special Services.
8VAC20-820 THE LICENSE.
8VAC20-820 THE LICENSING PROCESS.
8VAC20-820 HEARINGS PROCEDURES.
8VAC20-770 Background Checks
20 Access to minor?s records
22.1 Background Checks Code, Carbon Monoxide
32.1 Report by person other than physician
63.2 Child Abuse & Neglect

Inspector Notes

An unannounced monitoring inspection was conducted on 01/01/2023 from 8:00am to 3:00pm. There were 75 children ages 3 years old to age 5 years old supervised by 10 staff. The physical plant, programming, attendance, menus, 5 staff records, 5 children?s records, 2 medications with corresponding authorization records, emergency drills, emergency supplies, and policies were reviewed. Due to the rain, the playground was not inspected. Children were observed participating in reading, math activities, and outside play. Handwashing procedures were also observed. There was an adequate number of staff present with current certification in Medication Administration Training (MAT), CPR and First Aid, and Daily Health Observation (DHO) training. Areas of non-compliance are identified in the Violation Notice.

Please complete the columns for "Plan of Correction" and "Date to be Corrected" for each violation cited on the Violation Notice, and then return a signed and dated copy to the licensing office by 5pm on 3/31/23. Please email me at angela.dudek@doe.virginia.gov with any questions.

Violations

4
Standard 22.1-289.035-B-4
Based on review of five staff records, the center did not obtain the results of a criminal history record check and a central registry check from all states in which staff members have resided within the last five years prior to employment.

Evidence:
1)The record for Staff #1 (date of hire 1/23/23) did not contain documentation of a completed criminal history record check or central registry check from all states where they resided within the last five years prior to employment.
2)The record for Staff #2 (date of hire 11/7/22) did not contain documentation of a completed central registry record check from all states where they resided within the last five years prior to employment.
Plan of Correction: Criminal history has been sent for.

Staff folders are being checked for proper. On-going
Standard 8VAC20-780-280-B
Based on observation, the center did not ensure that hazardous substances such as cleaning materials were not kept in a locked place using a safe locking method that prevents access by children.

Evidence:
1)In the Full day, 5 day 4s classroom, there was a bleach mixture spray and a disinfectant spray in the classroom in an area that was unlocked.
2)In the restroom area for the center, there were antibacterial wipes on a table in an unlocked area.
3)In the unlocked staff room across from the children?s restrooms, there were 20 containers of antibacterial wipes on a shelf that was not locked.
Plan of Correction: All chemicals are stored in locked cabinets, and staff were informed to lock all chemicals.

All chemicals are properly stored and locked.
Standard 8VAC20-780-510-E
Based on review of 2 medications and medication authorizations, the center did not ensure they follow the policy for administration of medication.

Evidence: For medications for Child #5, the duration of the parent?s authorization was not renewed after 10 workdays nor was written medication authorization given from the child?s physician and parent for a long term medication.
Plan of Correction: All medications have proper authorization.
Standard 8VAC20-780-510-L
Based on observation, the center did not ensure that medication be kept in a locked place using a safe locking method that prevents access by children.

Evidence:
1)In the Full day, 5 day 3s classroom, there was an Epipen for Child #1 that was stored on an open shelf that was not locked.
2)In the Monday through Friday, 5 day 4s classroom, there was an Epipen for Child #5 that was stored in a tote bag.
Plan of Correction: All medication has been properly stored.
View original record on Virginia Department of Social Services