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Mini World Child Care Center

Inspection · 2023-11-16

Date
2023-11-16
Complaint Related
No
Licensing Inspector
Monique Anderson
(540) 309-2397
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20 780 Administration.
8VAC20 780 Staff Qualifications and Training.
8VAC20 780 Physical Plant.
8VAC20 780 Staffing and Supervision.
8VAC20 780 Programs.
8VAC20 780 Special Care Provisions and Emergencies
8VAC20 780 Special Services.
8VAC20-820 THE LICENSE.
8VAC20-820 THE LICENSING PROCESS.
8VAC20-820 HEARINGS PROCEDURES.
8VAC20-770 Background Checks
20 Access to minor?s records
22.1 Early Childhood Care and Education
63.2 Child Abuse & Neglect

Inspector Notes

An unannounced monitoring inspection was conducted on 11/16/2023 from 9:50 am to 1:22 pm. There were 51 children in care, ages 18 months to four years, in six groups under the care of ten staff. The Licensing Inspector reviewed five children?s records, two medications and associated records, five staff records, two licensee background checks, and other program records. The children were observed on the playground, quiet activities, and playing inside. There was a discussion regarding medication permission. If the center is going to administer medications, written authorization from the parent and/or the physician must be obtained prior to administering it. If there is no permission the medication must be returned to the parent, or the center must dispose of it within 14 days of expiration of authorization. Please see regulations 8VAC20-780-510-B, E-3, I-2, and P. There was a discussion of custodial parent rights, and the need for court papers to document lack of custodial rights.

Based on discussion with licensing administrator, the inspection documents were amended. A section of evidence was removed from one violation.

Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program.

Violations

5
Standard 22.1-289.035-B-4
REPEAT VIOLATION

Based on record review, the center failed to obtain out-of-state Child Abuse and Neglect checks within 30 days of hire and out of state criminal record checks prior to hire for new staff.

EVIDENCE:
1. Staff 1 has a documented hire date of 7/31/2023 and the sworn disclosure statement shows they lived in two other states within the past five years. The center does not have the criminal record check for one of the states (PA).
2. Staff 2 has a documented hire date of 11/7/2023 and the sworn disclosure statement shows they lived in another state within the past five years. The center does not have a criminal record check for that state (SC).
Plan of Correction: The results came in on 11/21/2023. From now on, this will be done prior to hire.
Standard 22.1-289.036-A
Based on record review, the center failed to obtain repeat background checks every five years for licensees.

EVIDENCE:
1. The most recent Fieldprint fingerprint check for Licensee 1 was done 9/4/2018.

2. The most recent Fieldprint fingerprint check for Licensee 2 was done 6/19/2018.
Plan of Correction: The background checks were requested and the results have come in. From now on, the due dates have been recorded in a notebook and they will be requested before they are due.
Standard 8VAC20-780-160-A
REPEAT VIOLATION

Based on record review, the center failed to obtain a TB screening on a new staff member that was done within at the time of employment or 30 days prior to employment, and prior to coming into contact with children.

EVIDENCE:
The documented hire date for Staff 1 was 7/31/2023 and their TB screening was dated 6/27/2022.
Plan of Correction: A new TB screening was obtained, and from now on they will be done prior to hire and no sooner than 30 days prior to hire.
Standard 8VAC20-780-240-A
Based on record review, the center failed to ensure that new staff completed the VDOE-sponsored orientation course within 90 calendar days of employment.

EVIDENCE:
1. The documented hire date for Staff 1 was 7/31/2023 and the VDOE-sponsored orientation course has not been completed.

2. The documented hire date for staff 4 was 6/26/2023 and the VDOE-sponsored orientation course has not been completed.
Plan of Correction: The staff member is actively working on completing this course now. From now on, the due dates will be in notebook.
Standard 8VAC20-780-530-A
Based on observation, interview, and record review, the center failed to have a program leader qualified staff person in each group of children.

EVIDENCE:
Staff 1 and 3 were caring for a group of eight children in the 16-month to two-year old class. Staff 1 identified themselves as the lead. The records of neither Staff 1 nor 3 have documentation to show they are qualified to act as program leads.
Plan of Correction: There are now extra lead teachers to be used as needed in classrooms when someone is out sick. From now on, all new staff will have training and other qualifications documented so they can fill in as a lead if needed.
View original record on Virginia Department of Social Services