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Portsmouth Catholic Regional School

Inspection · 2025-02-03

Date
2025-02-03
Complaint Related
No
Licensing Inspector
Heather Harrell
(757) 334-4329
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-770 Background Checks
20 Access to minor's records
22.1 Early Childhood Care and Education
63.2 Child Abuse & Neglect

During the inspection, the inspector reviewed the areas listed above, to include standards found out of compliance during the previous inspection. Unless otherwise noted as a violation within this inspection report, the provider was in compliance with the standards reviewed. If there were any serious injuries or fatalities related to a violation, the details will be included in the description of the violation.

Inspector Notes

An unannounced, on-site renewal inspection was initiated on 2/3/25 and completed on 2/3/25. The on-site inspection began at 11:20am and ended at 4:00pm. The inspector reviewed compliance in the areas listed above. There were 22 children present and 5 staff. The inspector reviewed 5 children's records and 5 staff records on-site. This inspection included document review, a tour of the facility, interviews and observations. Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program.

Violations

2
Standard 8VAC20-780-550-G
Documentation shall be maintained of emergency evacuation, shelter-in-place and lockdown drills that include all the required information.

The drill log for the center did not include the time of the drills for the months of August 2024 - January 2025, nor did it include the number of staff and children participating and the weather conditions for drills conducted in November 2024 and January 2025.
Plan of Correction: The center responded with the following: Going forward, school management will ensure all required information is included on the practice drill log. Procedures for documentation of practice drills will be updated and discussed with all staff.
Standard 8VAC20-780-90-A
A written agreement between the parent and the center shall be in each child's record by the first day of the child's attendance. The agreement shall be signed by the parent and include a statement that the parent will inform the center within 24 hours or the next business day after his child or any member of the immediate household has developed any reportable communicable disease, as defined by the State Board of Health, except for life threatening diseased which must be reported immediately.

Five out of five children's records reviewed did not contain the parental agreement statement regarding reportable household communicable diseases.
Plan of Correction: The center responded with the following: An addendum has been added to the parent handbook to include all written parental agreement statements. A notice to parents regarding this update and signature sheets will be sent home this week.
View original record on Virginia Department of Social Services