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Southampton Academy - Enrichment Program

Inspection · 2022-06-09

Date
2022-06-09
Complaint Related
No
Licensing Inspector
Anita Drewry
(757) 404-5261
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-820 THE LICENSE.
8VAC20-820 THE LICENSING PROCESS.
8VAC20-820 HEARINGS PROCEDURES.
8VAC20-770 Background Checks (8VAC20-770)
20 Access to minor?s records
22.1 Background Checks Code, Carbon Monoxide
63.2 Child Abuse & Neglect

Inspector Notes

A monitoring inspection was initiated and concluded on 6/9/2022. At the time of the inspector's arrival, there were 21 children present, ranging in ages from 3 years to 9 years of age, with 4 staff supervising. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, programming, medication, special care and emergencies and nutrition. A total of 3 child records and 3 staff records were reviewed.

Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program.

Violations

2
Standard 8VAC20-780-160-A-1
Based on a review of records and interview, the licensee was not able to demonstrate that each employee submits a Tuberculosis Screening at the time of employment and prior to coming into contact with children.
Evidence:
Three staff records were reviewed.
The record for staff #3 who began working with children in care June 6, 2022, did not not contain the results of a Tuberculosis screening.
The program director confirmed that staff #3 has not submitted results of a Tuberculosis screening yet.
Plan of Correction: The program director stated that staff #3 has already secured an appointment to have a Tuberculosis screening conducted and will submit the results of the screening to the director to be placed in her record upon receipt.
Standard 8VAC20-780-60-A
Based on a review of records and interview, the licensee was not able to demonstrate that each enrolled child's record contains the name address and phone number of at least 2 emergency contacts to call if the child's parents cannot be reached.
Evidence:
Three children's records were reviewed.
The records for child #1 and child #2 did not contain an address for the emergency contacts listed for emergency situations if a parent cannot be reached.
The program director confirmed that this information was not present in the children's records.
Plan of Correction: This was an oversight. The program director will obtain the addresses for the emergency contacts and document them in the children's records within 1 week.
View original record on Virginia Department of Social Services