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Kinhaven School

Inspection · 2024-09-05

Date
2024-09-05
Complaint Related
No
Licensing Inspector
Kimberly Weaver
(571) 596-3662
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration
8VAC20-780 Staff Qualifications and Training
8VAC20-780 Physical Plant
8VAC20-780 Staffing and Supervision
8VAC20-780 Programs
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services
8VAC20-820 THE LICENSE
8VAC20-770 Background Checks (8VAC20-770)
20 Access to minor?s records
22.1 Background Checks Code, Carbon Monoxide
63.2 Child Abuse & Neglect

Inspector Notes

An unannounced, on-site monitoring inspection was conducted on 9/5/2024. The on-site inspection began at 10:20am and ended at 12:20pm. The inspector reviewed compliance in the areas listed above. There were 13 children present and 5 staff. The inspector reviewed 3 child records and 2 staff records on-site. This inspection included document review, interviews, observations, and a tour of the facility.

Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program.

Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the deficient practice will be or has been corrected. Submit your POC within five (5) business days from today. A POC submitted after this date will not appear on the public website.

Violations

2
Standard 22.1-289-036-B-4
The child day center must obtain a copy of the results of a criminal history record check and a search of the child abuse and neglect registry (CPS) from any state in which the individual has resided.

The record for Board Member #1 did not contain results of a central registry or criminal history check. The record for Board Member #2 did not contain results of a central registry check.
Plan of Correction: The criminal history results for board member #1 were received on 10/1/2024. A CPS check was sent on 10/17/2024 and the results have not yet been received. The CPS results for board member #2 were received on 10/7/2024.
Standard 8VAC20-780-550-P
Based on record review, children's serious and minor injury records did not include all of the required information.

Evidence:
2 out of 4 injury records for 2024 were missing the time the parent was notified and/or date the parent was notified, by whom and method notified.
Plan of Correction: Re-training was provided to relevant staff members on 9/6/24, and was added to the
agenda of 9/20/24 meeting for all staff. Records were updated based on digital timestamps in program logs.
View original record on Virginia Department of Social Services