Inspection · 2021-03-25
Date
2021-03-25
Complaint Related
No
Licensing Inspector
Sharon Curlee
(804) 840-8312
(804) 840-8312
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No
Areas Reviewed
63.2(17) License & Registration Procedures
22VAC40-191 Background Checks for Child Welfare Agencies
Inspector Notes
This inspection was conducted by licensing staff using an alternate remote protocol, necessary due to a state of emergency health pandemic declared by the Governor of Virginia.
A code compliance inspection was initiated on March 23, 2021 and concluded on March 23, 2021. The director was contacted by telephone to initiate the inspection. There were 89 children present and 21 staff. The inspector emailed the director a list of items required to complete the inspection. The Inspector reviewed two staff records submitted by the facility to ensure documentation was complete.
Information gathered during the inspection determined non-compliance with applicable code sections and violations were documented on the violation notice issued to the facility.
The Licensing Inspector has reviewed with the provider COVID-19 Essential Guidance for Child Care programs.
Violations
2Standard 22VAC40-191-40-D-2
Based on review of five records and interview, the center did not obtain the background checks within the required timeframes for five staff members.
Evidence:
1. The record for Staff #1 (hire date 08/20/2020) contained the central registry findings dated 11/02/2020 and a sworn statement dated 10/06/2020.
2. The record for Staff #2 (hire date 08/20/2020) contained the central registry findings dated 11/02/2020 and a sworn statement dated 09/21/2020.
3. The record for Staff #3 (hire date 08/20/2020) contained the central registry findings dated 01/19/2021 and a sworn statement dated 01/05/2021.
4. The record for Staff #4 (hire date 08/20/2020) contained the central registry findings dated 11/02/2020 and a sworn statement dated 09/21/2020.
5. The record for Staff #5 (hire date 10/27/2020) contained a request for a central registry findings dated 03/23/2021 and a sworn statement dated 01/08/2021.
6. A member of management confirmed the information during the remote inspection.
7. Central registry findings are required to be requested within the first seven days of employment and results are required to be obtained with the first 30 days of employment. Sworn statements are required to be obtained prior to the first day of employment.
Evidence:
1. The record for Staff #1 (hire date 08/20/2020) contained the central registry findings dated 11/02/2020 and a sworn statement dated 10/06/2020.
2. The record for Staff #2 (hire date 08/20/2020) contained the central registry findings dated 11/02/2020 and a sworn statement dated 09/21/2020.
3. The record for Staff #3 (hire date 08/20/2020) contained the central registry findings dated 01/19/2021 and a sworn statement dated 01/05/2021.
4. The record for Staff #4 (hire date 08/20/2020) contained the central registry findings dated 11/02/2020 and a sworn statement dated 09/21/2020.
5. The record for Staff #5 (hire date 10/27/2020) contained a request for a central registry findings dated 03/23/2021 and a sworn statement dated 01/08/2021.
6. A member of management confirmed the information during the remote inspection.
7. Central registry findings are required to be requested within the first seven days of employment and results are required to be obtained with the first 30 days of employment. Sworn statements are required to be obtained prior to the first day of employment.
Plan of Correction: Per director - We hired additional staff at the beginning of the school year to ensure we had enough staff to keep the children and staff in separate pods. In addition, we had a high rate of turnover with our current staff due to many staff needing to be at home to do virtual learning with their own children. As a new director, I had new staff complete the required background checks but I was not aware of the required timeline. I will ensure we obtain the required background checks prior to new staff being hired.
Standard 63.2(17)-1720.1-B-2
Based on review of five records and interview, the center did not obtain satisfactory results of the fingerprint based national criminal background check for five staff prior to employment.
Evidence:
1. The record for Staff #1 (hire date 08/20/2020) contained satisfactory results of the fingerprint based national criminal background check dated 10/02/2020.
2. The record for Staff #2 (hire date 08/20/2020) contained satisfactory results of the fingerprint based national criminal background check dated 09/02/2020.
3. The record for Staff #3 (hire date 08/20/2020) contained satisfactory results of the fingerprint based national criminal background check dated 01/19/2021.
4. The record for Staff #4 (hire date 08/20/2020) contained satisfactory results of the fingerprint based national criminal background check dated 09/03/2020.
5. The record for Staff #5 (hire date 10/27/2020) contained satisfactory results of the fingerprint based national criminal background check dated 10/30/2020.
6. A member of management confirmed the information during the remote inspection.
Evidence:
1. The record for Staff #1 (hire date 08/20/2020) contained satisfactory results of the fingerprint based national criminal background check dated 10/02/2020.
2. The record for Staff #2 (hire date 08/20/2020) contained satisfactory results of the fingerprint based national criminal background check dated 09/02/2020.
3. The record for Staff #3 (hire date 08/20/2020) contained satisfactory results of the fingerprint based national criminal background check dated 01/19/2021.
4. The record for Staff #4 (hire date 08/20/2020) contained satisfactory results of the fingerprint based national criminal background check dated 09/03/2020.
5. The record for Staff #5 (hire date 10/27/2020) contained satisfactory results of the fingerprint based national criminal background check dated 10/30/2020.
6. A member of management confirmed the information during the remote inspection.
Plan of Correction: Per director - We hired additional staff at the beginning of the school year to ensure we had enough staff to keep the children and staff in separate pods. In addition, we had a high rate of turnover with our current staff due to many staff needing to be at home to do virtual learning with their own children. As a new director, I had new staff complete the national fingerprint criminal record but I was not aware it needed to be obtained prior to staff beginning employment. I will ensure we obtain the national criminal record checks prior to new staff being hired.