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River Road Church Preschool

Inspection · 2024-05-13

Date
2024-05-13
Complaint Related
No
Licensing Inspector
Sharon Curlee
(804) 840-8312
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-820 THE LICENSE.
8VAC20-820 THE LICENSING PROCESS.
8VAC20-770 Background Checks

Inspector Notes

A renewal inspection was conducted on May 13, 2024 from approximately 10:15 am to 2:45. 166 children were present, ranging in ages from 17 months to 6 years with 30 staff supervising.

10 children?s records and 5 staff records were reviewed. Background checks for 2 staff members responsible for the facility were also reviewed.

The inspector reviewed compliance in the areas of administration, staff qualifications and training, physical plant, staffing and supervision, programs, special care and emergencies, special services, the license, the licensing process, and background checks.

During the inspection, children were observed participating in outdoor play that included utilizing playground equipment and participating in teacher-directed and self-directed activities. Staff were observed having positive interactions with the children. The center is equipped with toys and supplies and items were available to the children.

Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program.

Please complete the plan of correction and date to be corrected for each violation cited on the violation notice and return it within 5 business days. Please specify how the deficient practice will be or has been corrected.

Your plan of correction must contain: 1) steps to correct the noncompliance with the standard(s), 2) measures to prevent the noncompliance from occurring again; and 3) person(s) responsible for implementing each step and/or monitoring any preventative measures. Please do not use staff names; list staff by positions only.
If you have any questions about this inspection, please contact the licensing inspector.

Cindy Horne
Office of Child Care Health and Safety
Division of Early Childhood Care and Education
Phone# 804-297-4469
cindy.horne@doe.virginia.gov

Violations

5
Standard 22.1-289.035-B-4
Based on the review of one staff record (Staff #4), and an interview with a center representative (CR #1), the center failed to obtain a copy of the results of a search of the child abuse and neglect registry from any state where the individual has resided in the preceding five (5) years.

Evidence: The staff record contained no documentation of Out of State Child Abuse and Neglect results from Massachusetts for Staff #4. Staff #4 began employment on 8/21/23. The sworn statement dated 7/08/23 documented that Staff #4 had resided in Massachusetts within the last 5 years. In an exit interview on 5/13/24, CR #1 acknowledged that there was no documentation of Out of State Child Abuse and Neglect results from Massachusetts for Staff #4.
Plan of Correction: RRP had contacted MA without response. This was shown. Plan is to resubmit to MA for a background check and detail this process.
Standard 8VAC20-780-160-A
Based on review of two staff records (Staff #1 and Staff #3), the center failed to ensure that
tuberculosis screenings were completed within the last 30 calendar days of the date of employment.

Evidence:
The record for Staff #1, employed on 8/21/2023 did not document a tuberculosis (TB) screening within the required time frame. The screening was completed 11/21/22.

The record for Staff #3, employed on 8/16/2023 did not document a tuberculosis (TB) screening within the required time frame. The screening was completed 7/11/23.
Plan of Correction: Spreadsheet will be adjusted to show that TB cannot be obtained more than 30 days before start date. Information will be provided to new staff at orientation.
Standard 8VAC20-780-240-A
Based on review of one staff record (Staff #3), and an interview with a center representative (CR1), the center failed to ensure that the employee completed the Virginia Department of Education-sponsored orientation course within 90 days of employment.

Evidence: Staff #3 began employment on 8/16/23. The record of Staff #3 documented completion of the Virginia Department of Education-sponsored orientation course on 11/26/23. In an exit interview on 5/13/24, CR1 acknowledged that Staff #3 had not completed the course within 90 calendar days of employment.
Plan of Correction: RRP did not track timeline to make sure completed. This will be done going forward. If it is not completed, RRP will provide classroom coverage so that the training can be completed on site.
Standard 8VAC20-780-510-P
Based on review of two children?s records (Child #1 and Child #7), the center failed to ensure that an authorization for medication is renewed by the parent when the authorization expires or medication disposal by the center when medication is not picked up by the parent within 14 days.

Evidence: The medication authorization for Child #1 expired on 2/28/24. The medication authorization for Child #7 expired on 2/24/24. The medications for both children were onsite at the time of the inspection.
Plan of Correction: The form will be replaced that gives the option of 6 month renewal. This was part of the allergy action plan. All dates will be checked during monthly safety checks.
Standard 8VAC20-780-70
Based on review of one staff record (Staff #3), and an interview with a center representative (CR1), the center failed to keep staff records as required.

Evidence: There was no documentation in the record that Staff #3 possessed the education or experience required by the job position. The record documented Staff #3 as a Lead Teacher. In an exit interview on 5/13/24, CR1 acknowledged the lack of documentation.
Plan of Correction: RRP had noted an inability for staff to get transcripts from college hours as program had closed. Teacher will provide copy of transcript.
View original record on Virginia Department of Social Services