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Childtime Learning Center

Inspection · 2025-10-01

Date
2025-10-01
Complaint Related
No
Licensing Inspector
Rene Old
(757) 404-1784
SHSIA monitoring inspection of an approved subsidy vendor to determine compliance with current subsidy requirements regarding the health and safety of children and to promote quality standards for the children in their care.
No

Areas Reviewed

8VAC20-780 Administration.
8VAC20-780 Staff Qualifications and Training.
8VAC20-780 Physical Plant.
8VAC20-780 Staffing and Supervision.
8VAC20-780 Programs.
8VAC20-780 Special Care Provisions and Emergencies
8VAC20-780 Special Services.
8VAC20-820 THE LICENSE.
8VAC20-770 Background Checks (8VAC20-770)
20 Access to minor?s records
22.1 Background Checks Code, Carbon Monoxide
63.2 Child Abuse & Neglect

During the inspection, the inspector reviewed the areas listed above to include standards found out of compliance during the previous inspection. Unless otherwise noted as a violation within this inspection report, the provider was in compliance with the standards reviewed. If there were any serious injuries or fatalities related to a violation, the details will be included in the description of the violation.

Inspector Notes

An unannounced, on-site monitoring inspection was initiated on 10/01/2025 and completed on 10/01/2025. The on-site inspection began at 10:30 am and ended at 3:05 pm. The inspector reviewed compliance in the areas listed above. There were 39 children present and 8 staff. The inspector reviewed 8 children's records and 7 staff records on-site on 10/01/2025.

The inspection included:
*Document Review
*Tour of the Facility
*Interviews
*Observations

Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program.

Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the deficient practice will be or has been corrected. Submit your POC within five (5) business days from today, which will be the close of business on 10/10/2025. A POC submitted after this date will not appear on the public website.

Violations

7
Standard 22.1-289.035-B-1
Prior to employment staff shall provide a sworn statement or affirmation disclosing whether he has lived outside of Virginia within the past five years.
The sworn statement or affirmation completed by staff 4 lacked documentation of whether staff 4 had lived outside of Virginia within the past five years.
Plan of Correction: Staff member re-signed the updated sworn disclosure statement. Moving forward all staff files will be verified by 2 members of management prior to start date to ensure they are accurate.
Standard 8VAC20-780-160-A
Documentation of the required tuberculosis screening shall be submitted at the time of employment and prior to coming into contact with children. The documentation shall have been completed within the last 30 calendar days of the date of employment.
1. The TB screening for staff 2 was completed 7 days after the first date of employment.
2. The TB screening for staff 3 was completed 2 days after the first date of employment.
Plan of Correction: All staff files were be verified by 2 members of management prior to start date to ensure they are accurate.
Standard 8VAC20-780-340-D
In each grouping of children at least one staff member who meets the qualifications of a program leader or program director shall be regularly present.
Staff 1, who was supervising a group of 5 children, does not meet program leader qualifications. Staff 1 stated she did not have another staff with her in the classroom.
Plan of Correction: Staff member was re-coded as an assistant teacher. Moving forward all staff files will be verified by 2 members of management prior to start date to ensure they are accurate.
Standard 8VAC20-780-40-M
The center shall maintain, in a way that is accessible to all staff who work with children, a current written list of all children's allergies, sensitivities, and dietary restrictions documented in the allergy plan required in 8VAC20-780-60 A 8. This list shall be dated and kept confidential in each room or area where children are present.
1. Classroom A lacked an allergy list to provide information regarding a child in care, child 2, with a food sensitivity and dietary restriction.
2. The allergy list in classroom B was not posted in a way to provide confidentiality of children's information.
a. The allergy list in classroom B did not list a diagnosed food allergy for child 3.
Plan of Correction: Allergy list will be updated monthly and as new children start by the safety captain and verified by another member of management.
Standard 8VAC20-780-510-P
When an authorization for medication expires, the parent shall be notified that the medication needs to be picked up within 14 days or the parent must renew the authorization. Medications that are not picked up by the parent within 14 days will be disposed of by the center by either dissolving the medication down the sink or flushing it down the toilet.
The medication authorization for two prescription medications, for child 3, expired more than 14 months from the date of the inspection. Both medications lacked a current authorization from the parent and physician and continued to be stored in the facility medication box.
Plan of Correction: All medications have been sent home to families. Child has been suspended from care until proper authorization forms have been provided. Moving forward a member of management will check medication and forms daily.
Standard 8VAC20-780-570-E
Prepared infant formula shall be dated and labeled with the child's name.
Two bottles of prepared infant formula, for child 1, were not labeled and dated.
Plan of Correction: The Director corrected the bottle label during the inspection. Staff members have been re-trained on proper bottle labeling and will not accept bottles without proper label.
Standard 8VAC20-780-70
The following staff records shall be kept for each staff person and shall contain all required elements.
There was no written documentation to demonstrate that staff 1 possesses the education, certification, training and experience required by her job position of program leader.
Plan of Correction: Staff member was re-coded as an assistant teacher. Moving forward all staff files will be verified by 2 members of management prior to start date to ensure they are accurate.
View original record on Virginia Department of Social Services